Section Administrator

This job was posted by : For more information, please see: Department BSD NEU - Administration About the Department The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease. Job Summary Manages sections and works closely with respective faculty and staff within the Department of Neurology, ensuring efficient and effective operations throughout; plans, organizes, directs and controls activities that support clinical, educational, and research missions. Provides administrative leadership in formulating and implementing section and department objectives aligned with organizational goals and objectives; collaborates department-wide to further goals and objectives. Oversees day-to-day operations of department sections, workflows and problem resolution. Responsibilities Assists Department Leadership in developing the long-term strategy for section faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans. Develops tactics to support and implement the sections' long-term strategic goals and operating plans. Participates in identifying priorities and in preparing and implementing strategic and tactical plans. Participates in and completes various institutional survey initiatives (USNWR, insurance programs, comprehensive stroke center, etc). Maintains plan, monitors metrics and reports on progress. Implements related agreements. Assesses provider capacity and access, ensures adequate provider and support staffing plans. Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include but are not limited to ambulatory, inpatient, perioperative, procedural, offsite and joint ventures and appropriate clinical program strategic growth to serve the mission of UCM and its patients. Develops ad hoc budgets and other analyses, for example by regularly monitoring status and ensuring performance against budgets; possessing a thorough understanding of measuring and tracking productivity metrics; identifying need, analyzing and presenting ad hoc reports and graphs; ensuring professional billing financial integrity and compliance; approving and monitoring expenses; and identifying and implementing cost containment measures. Understands and oversees the implementation of program budgets as well as identifies and reports undesirable trends in order to make recommendations for action. Researches, compiles and analyzes data to create reports, proposals and other documents. Manages recruitment processes for faculty and appointed positions within respective sections. Works with department staff to coordinate interviews. Supports search committee activities and documents required by the Office of Academic Affairs. Monitors and leads administration and oversight of the Department's academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members in various sections. Ensures timely and accurate processing of academic appointments and medical privileges for new and ongoing faculty, other academic personnel, and post-doctoral scholars and fellows. Manages credentialing and onboarding processes for new faculty hires. Manages faculty personnel issues by ensuring that day-to-day needs are met and providing a conduit of information flow between faculty and departmental administration. Leads various departmental staff, optimizing operational effectiveness, employee engagement, professionalism, performance management and ongoing professional development. Ensures compliant and effective recruitment, h ring, onboarding, evaluation, promotion, disciplinary action, and discharge practices at the direction of Department of Neurology Human Resources. Ensures that policies and procedures are applied appropriately and consistently. Engages in team development through transparent communication, coaching, goal setting, mentorship, talent management and implementing a culture of best practices. Makes recommendations on personnel actions to Executive Administrator, including promotions, compensation analysis, performance evaluations, training and terminations. Assists with appropriate external marketing and communications for targeted programmatic growth in collaboration and partnership with UCM Marketing Communication. Develops internal communications plans and activities for Department Sections. Assists with planning and supervises implementation of CME and other events. Ensures readiness and compliance with regulatory bodies and all relevant policies for the Department Sections, such as fiscal, academic, human resources, Joint Commission, OSHA, and other regulatory guidelines in collaboration with UCM Office of Corporate Compliance. Provides leadership to professional staff with