Supervisory Management and Program Analyst

Summary The incumbent serves as Supervisory Management & Program Analyst for Managerial Cost Accounting (MCA) service/section, coordinating the implementation and maintenance of MCA. . The incumbent is responsible for implementing and using the management system that links complex VA data systems with Medical Center health care and business management practices to generate executive level analysis of efficiency, productivity, and patient care patterns and planning strategies. Responsibilities Major Duties: 1. Incumbent is responsible for the personnel management program for the MCA Program Analyst teams, performing or overseeing a full range of human resources requirements. Performs the full range of personnel management and administration and acts as a liaison with Human Resources Management Service concerning personnel-related matters. Provides advice and assistant to staff concerning Federal and agency personnel process and procedures. 2. The incumbent provides oversight and supervision of staff by assigning, directing, and reviewing the work of employees, evaluating their work performance, awards, quality increases, disciplinary actions, and separations, solving problems related to work supervised, determining material, equipment and facilities needed and explaining management policies and goals to enlist employee support. 3. Responsible for ensuring appropriate staffing levels and manages the time and attendance of staff by rendering leave approval and timecard certification procedures as the supervisor. Approves leave requests of subordinates. 4. The incumbent interviews and select employees for assignments and makes recommendations for promotion of employees. The incumbent is responsible for effective selection, training, and utilization of clerical staff within the service. The work requires knowledge of the principles and practices related to the management of health care delivery systems and the ability to apply this knowledge to solve the unique problems arising in the organization. 5. The incumbent is responsible for the working relationships between labor and management to ensure the achievement of the Department of Veterans' Affairs mission. Responsible for furthering the goals of equal employment opportunity (EEO) by taking positive actions to assure the accomplishment of affirmative action objectives and by adhering to nondiscriminatory employment practices in regard to race, color, religion, sex, national origin, age or handicap. Specifically, the incumbent initiates nondiscriminatory practices and affirmative action for the area under his/her supervision in the following (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all employees; (3) encouragement and recognition of employee achievements; (4) career development; and (5) full utilization of employees' skills. Keeps informed of, supports, and communicates to employees EEO policies, plans and programs. Demonstrates attention to and participation in the Incentive Awards Program. 6. Supervisory responsibilities include development of position descriptions and performance standards, monitoring of performance, taking disciplinary action when necessary, reviewing and evaluating work accomplished, coordinating special projects, interviewing and selecting employees. 7. Resolves informal complaints, recommends promotions, reassignments and other changes in assigned personnel such as retention or termination during probationary period, step increases or performance awards. 8. The incumbent plans, schedules, and coordinates work operations of the subordinate employee. Assigns special projects and gives general oversight to the project. Tracks milestones, goals, and objectives to ensure acceptable outcomes. 9. The incumbent ensures subordinate attends mandatory training and encourages them to attend other training and professional development activities. He/she reviews and evaluates work of subordinate based on daily oral feedback, actual review of data and documents submitted and ongoing review of the MCA computer system and its data. Work Schedule: 8:00am - 4:30pm; Monday - Friday (subject to change based on agency needs) Telework: Not Approved Virtual: This is not a virtual position. Position Description/PD#: Supervisory Management and Program Analyst/PD041210 Relocation/Recruitment Incentives: Not Approved Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/13/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: (1) Supervising diverse group of individuals in an in-office and virtual environment; (2) Experience utilizing Managerial Cost Accounting (MCA) database processing procedures and training, to include Auditing, Reporting and Data Analytics; (3) Experience presenting program recommendations, negotiating solutions to disputed recommendations, and developing presentations and reports You will be rated on the following Competencies for this position: Accountability Cost Accounting Decision Making Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is mostly sedentary requiring some walking, bending, and carrying of light items. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.