Accounting Specialist Job at Emmanuel Faith Community Church in Escondido

Description: The Accounting Specialist is vital to the church’s financial operations, responsible for processing donations, managing accounts payable, and supporting tasks such as month-end close, budget accuracy, and audit preparation. This role requires strong attention to detail, organization skills, and confidentiality, ensuring accurate financial records and helping maintain transparency and compliance to support the church’s mission.

Key responsibilities include, but are not limited to:

Donation and Income Processing:

• Donation Processing– Receive and record all donations. Lead a team of volunteers to process Sunday giving, ensuring timely and accurate processing. Prepare and make bank deposits. Enter donation and income data into the church’s accounting database, ensuring proper classification and allocation of funds.

• Donor Communication – Assist in communication with donors, addressing any questions or concerns related to donations or year-end contribution statements. Distribute thank you letters to donors of large gifts.

• Income Recording – Process all payments made to the church, including payments for church events and payments from outside vendors. Prepare and make bank deposits.

• Account Reconciliation – Process all payments made to the church’s college scholarship fund, logging payment information and depositing payments.

Accounts Payable:

• Invoice Processing – Review, verify, and enter invoices into the accounting system, ensuring accuracy of invoice amounts, internal budget accounts, payment terms, and proper approvals.

• Payment Processing – Prepare and process payments into Bill.com or manually, ensuring timely and accurate payment runs through Bill.com, manual check, ACH, wire transfer or other methods.

• Vendor Communication and Account Maintenance – Communicate with vendors, and maintain vendor records, ensuring all required documentation (w-9 forms, contracts, etc.) is up to date.

Other Accounting Duties:

• Petty Cash – Oversee petty cash distribution, including logging expense requests and ensuring proper money-handling procedures are followed.

• Month-End Close – Assist with month-end closing procedures, including providing reports.

• Audit Support – Assist with internal and external audits.

• Compliance and Documentation – Ensure compliance with internal controls, accounting policies, and relevant accounting standards (e.g., GAAP).

• Weekly Meetings – Attend weekly Operation Team meetings, as well as monthly 1-1 meetings with supervisor.

• Other duties as assigned.

Qualifications:

o Commitment to EFCC’s Statement of Faith, Mission, & Values.

o Associate’s degree in accounting, finance, or a related field (Bachelor’s preferred)

o Minimum 1-2 years of experience in accounting

o Proficiency in Microsoft Excel and other office software

o Strong understanding of basic accounting principles

o High attention to detail and accuracy

o Ability to manage multiple tasks, prioritize effectively, and meet deadlines

o Ability to handle sensitive information with discretion and maintain confidentiality o Strong written and verbal communication skills for interacting with volunteers, donors, vendors, church staff, and leadership

o Understand charitable giving regulations and general fund management

o Ability to identify and address issues promptly and with a considerate approach