Accounting Specialist Job at Novate Legal Search in Beverly Hills

Boutique firm seeking a dynamic, experienced Accounting Specialist to be based out of the Beverly Hills office.

As an Accounting Specialist, you will be primarily responsible for supporting the day-to-day operational needs for the Accounting, Billing, and Collections teams. As a member of the Accounting Department, you will oversee Firm accounts payable, accounts receivable, collection efforts, and new matter management; additionally, you will serve as the primary back-up for Firm payroll.

Ideal candidates must have 4-5 years of experience in a similar accounting role, preferably within the legal industry.

Responsibilities

1. Record and reconcile daily cash receipts
2. Accounts Payable invoice entry and check preparation
3. Open all Firm new matters in Aderant system, confirm conflicts check, engagement letter, and other procedural elements are complete
4. Monitor and manage outstanding accounts receivable and collection efforts
5. Monitor WIP and A/R balances and provide attorneys with thoughtful analysis regarding best course of action for billing and collection of balances
6. Participate in the monthly distribution of pre-bills to partners for review and revisions; monitor the completion of suggested revisions and finalization of invoices
7. Complete ad hoc billing requests as requested by attorneys and client-driven requests
8. Contribute to department and firmwide special projects, collaborating with key personnel in various departments as appropriate
9. Interact with Aderant and develop expertise with the program

Qualifications

1. The ideal candidate is self-motivated, detail-oriented, and effective in problem solving
2. This position requires strong written and verbal communication skills, superior attention to detail, excellent organizational skills, and the ability to multi-task and prioritize
3. The candidate must have strong technology skills, including intermediate to expert level Excel skills
4. Working knowledge of Aderant is required
5. SQL knowledge is not necessary, but will be viewed favorably
6. A four-year degree in Accounting, Finance, Business, or a related field is required
7. 4+ years of relevant accounting and/or billing experience, with legal industry experience preferred; experience with Aderant billing and legal accounting software is a plus.

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