Accounting Specialist - Finance Job at Marion County, OR in Salem

GENERAL STATEMENT OF DUTIES

Perform detailed accounting work including financial record keeping in the assigned area of specialty, prepare and analyze financial, statistical and accounting summaries and reports.

SUPERVISION RECEIVED

Work under the supervision of a supervisor who assigns work and reviews results for conformance to department policies and standards.

SUPERVISION EXERCISED

Supervision of other employees is not a responsibility of positions in this class. However, incumbents may exercise lead responsibility over other employees.

All services will be provided in the office. Remote work is not available.

* Verifies and audits accounts payable transactions, reviews documentation for accuracy, adequacy, proper authorization, and appropriate account numbers.

* Applies county policies, procedures, and accounting principles; identifies and resolves discrepancies and prepares corrective entries.

* Coordinates processing of regular check runs, including automated payments for property tax turnovers, tax refunds and witness payments.

* Enters accounts payable transactions as fiscal agent for various departments and agencies.

* Processes requests for account receivable billings, including recurring billings, consolidated billings and billing adjustments.

* Researches and resolves internal and external inquiries regarding accounts payable and accounts receivable.

* Prepares monthly and annual reports and reconciliations for accounts payable and accounts receivable.

* Prepares subsidiary ledger trial balances and materials for the county's annual audit.

* Maintains the accounts payable and accounts receivable subsidiary ledgers on the county's automated financial information system.

* Provides training and technical assistance to county personnel; tests and implements proposed changes; assists with the development of user manuals.

* Advises departments of fiscal policies, procedures, and deadlines; assists in the review of fiscal policies and procedures and recommends changes or improvements as necessary.

* Performs other job duties as assigned by supervisor.

EXPERIENCE AND TRAINING

* Graduation from high school or equivalent; AND

* Two years of experience in responsible accounting and, or bookkeeping work; OR

* Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

NECESSARY SPECIAL REQUIREMENTS

* The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.

* This assignment is represented by a union.

* This is a full-time position, which is eligible for overtime.

* Typical Work Schedule: Monday through Friday, 8:00 a.m. - 5:00 p.m., with flexibility depending upon the needs of the department and program.

PREFERENCES

Supplemental college or business school training in bookkeeping, accounting or government accounting

KNOWLEDGE, SKILLS AND ABILITIES

Detailed knowledge of principles and practices of financial record keeping; accounting and bookkeeping systems, procedures and techniques; financial terminology; financial information systems and spreadsheet software; office practices, procedures and equipment.

Skills and abilities to interpret and process financial documents according to appropriate procedures; accurately count, record and balance transactions; perform arithmetic calculations and enter data with speed and accuracy; operate a calculator, computer terminal, typewriter and other office equipment; analyze and interpret data; exercise good judgment in making finance related decisions; act as an accounting resource to all county departments and assist in applying accounting practices to diverse business environments; establish and maintain cooperative working relationships with vendors, customers and county employees.

PHYSICAL REQUIREMENTS

Stands, sits, moves about the work area, bending forward, and climbs one floor of stairs; reaches overhead; lifts 30 lbs.; carries items weighing up to 30 lbs. 30 feet; operates a keyboard; rapid-mental/hand-eye coordination; speaks in a clear and audible voice; reads 12-point font; distinguish colors/shades; ability to hear at a normal speech level; works in normal office environment.