Director of Accounting Job at Optima Office Inc. in San Diego

Our client is a real estate investment company focused on value-add office and industrial investments in the San Diego region. They are looking for a Director of Accounting to join their team.

Job Responsibilities:

• Maintain and manage all accounting activities of the portfolio, including accounts payable, accounts receivable, and general ledger.
• Reconcile bank statements and manage cash flow.
• Monitor and manage vendor relationships and payments.
• Analyze financial statements, reports, and budgets to provide accurate and timely financial information to management.
• Develop and implement internal controls and procedures to ensure compliance with accounting standards and regulations.
• Conduct financial analysis and provide recommendations to improve profitability and operational efficiency.
• Monitor cash flow, liquidity, and financial performance to support strategic decision-making.
• Collaborate with management team to reduce expenses or increase profit.
• Manage and maintain project budgeting and forecasting.
• Communicate routinely with management team on a variety of job-related topics including funding, schedules, contracts, financial forecasts, and payments.
• Analyze/review financial information, reconcile bank accounts and financial statements, prepare journal entries, and assist with budgets.
• Prepare analytical financial reports to assist with month-end budget-to-actual and variance analysis.
• Drive the month-end close and year-end close process including the preparation of financial reporting packages, variance analysis, executive summaries, budgets, bank reconciliations, and journal entries.
• Develop, implement, and maintain accounting controls, policies, and practices to enhance the workflow of the department and to ensure adherence to the standards and procedures set forth.
• Liaise, coordinate, and prepare documentation for the FYE financial audit.
• Proactively follow up with clients regarding property profitability and address client inquiries in a timely manner.
• Perform other tasks as required when directed.
• Assist with the annual audit process including responding to audit inquiries, preparation or review of requested documents, testing of internal controls, and preparation of financial statements.
• Contribute to implementation of system and process improvements.
• Work with leadership team on special projects.
• Perform back-up duties as necessary.
• Manage tenant billing and collections, ensuring timely receipt of payments.
• Manage lease accounting, including rent roll management and CAM reconciliations.
• Handle tenant inquiries and resolve any billing disputes.
• Ensure compliance with all relevant accounting standards and regulations.
• Maintain documentation for audit trails and regulatory compliance.

Requirements:

• Bachelor’s degree in Accounting, Finance, or related field.
• CPA is a plus, not required.
• Proven experience in property management accounting and financial management, with a minimum of 3 years in a management role.
• Strong knowledge of project accounting concepts.
• An ability and drive to go the extra mile and persistence to be able to present recommendations.
• Must have a demonstrated hands-on approach and success in working in a team-based environment.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. i.e. demonstrated ability to plan and organize projects.
• Excellent oral and written communication skills with the ability to effectively interact with all levels within the organization.
• Good judgment with the ability to make timely and sound decisions.
• Advanced skills with QuickBooks, MS Office (Excel).

Physical Requirements:

The physical demands described here are representative of those that are required by the position to successfully perform the essential functions of this job.

• While performing the duties of this job, the individual is regularly required to talk or hear. The position is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.
• Ability to work in an open environment with fluctuating temperatures and standard lighting.
• Ability to work on a computer and mobile phone for multiple hours; with frequent interruptions.
• Required to move about the office to attend meetings and engage with employees and business partners/vendors.
• Hotel, airplane, and car travel may be required.

Position Type/Expected Hours of Work:

This is a full-time, on-site position. This role operates in a professional office environment and routinely uses standard office equipment.