Executive Assistant Job at AmeriPharma in Laguna Hills

Salary: Starting annual salary of $78,000

About AmeriPharma

AmeriPharma is a rapidly growing healthcare company where you will have the opportunity to contribute to our joint success on a daily basis. We value new ideas, creativity, and productivity. We like people who are passionate about their roles and people who like to grow and change as the company evolves.

AmeriPharmas Benefits

• Full benefits package including medical, dental, vision, life that fits your lifestyle and goals

• Great pay and general compensation structures
• Employee assistance program to assist with mental health, legal questions, financial counseling etc.
• Comprehensive PTO and sick leave options
• 401k program
• Plenty of opportunities for growth and advancement
• Company sponsored outings and team-building events
• Casual Fridays

Job Summary

As an Executive Assistant at Harpers Pharmacy, Inc., you will be responsible for providing high-level administrative support to one or more Executive(s)/Officer(s) at AmeriPharma. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for facilitating operative and seamless facilitation of communication, managing schedules, written correspondence/email management, and ensuring smooth functioning/operations for and on behalf of the Executive and/or the Executive team.

Duties and Responsibilities

• Manage and coordinate complex calendars, scheduling meetings, appointments, and travel arrangements for executives.
• Prepare and organize documents, reports, and presentations for meetings.
• Act as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Assist in project management, tracking deadlines, and ensuring timely completion of tasks.
• Handle correspondence, including emails, phone calls, and mail, prioritizing responses and actions as needed.
• Maintain and organize files and records, both digital and physical, ensuring easy retrieval and compliance with company policies.
• Conduct research and compile information to support decision-making processes.
• Assist with event planning and coordination for company meetings and functions.
• Perform other administrative tasks as required to support the executive team.

Required Qualifications

• 4+years of experience as an executive/administrative assistant, secretary or in a similar administrative role.
• Excellent verbal and written communication skills, with the ability to interact professionally with executives, staff, and external partners.
• Understanding of and commitment to maintaining and actively assisting in enforcement of maintenance of confidentiality (ex. proprietary information, business/trade secrets, business plans, financial information, employee/contractor/affiliate identity, patient/client information, meeting details, etc. in accordance with HIPAA, HITECH, the terms of the Organizations Confidentiality Agreements/NDAs (as required to be signed for employment),and other applicable regulations, including, but not limited to, the policies, standards, requirements, and regulations provided/updated throughout employment within confidentiality training/education/policies/agreements and more.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong organizational and multitasking abilities, with a keen attention to detail.
  
• Professional demeanor: A professional demeanor, in both appearance and communication.
• Cultural knowledge: Knowledge of international or cultural differences.

Education and Experience Requirements

• Bachelor's degree in Business Administration, Healthcare Administration, Communications, Legal, or related fields.
• Demonstrates commitment to ethical practices and integrity in all professional integrations.
• Maintain a professional demeanor in both appearance and communication, fostering a respectful and positive workplaces atmosphere.

Preferred Qualifications

• Experience in a healthcare setting or familiarity with healthcare operations.
• Certification as a Professional Administrative Assistant(PAA)or similar credential.
• Multilingual.

Non-Compete Obligation

As a material condition of employment, the Executive Assistant understand sand agrees that, during the term of their employment, they shall not engage in any paid or unpaid consulting, employment, advisory, or other services, whether directly or indirectly, for any person ,business, or entity that competes or may reasonably be perceived as competing with Harpers Pharmacy, Inc. within the same industry or lines of business, including but not limited to those lines of businesses that the organization has planned to venture into. The Executive Assistant further agrees to refrain from any support or activity that may conflict with their role or compromise the best interests of Harpers Pharmacy, Inc .and View Pointe LLC. In light of the high level of access and sensitive nature of the highly confidential, protected, proprietary, and privileged information, the obligations outlined in this section apply specifically to the Executive Assistant position and supersede all prior understandings, approvals, or agreements regarding outside activities, if any.

AmeriPharmas Mission Statement

Our goal is to achieve superior clinical and economic outcomes while maintaining the utmost compassion and care for our patients. It is our joint and individual responsibility daily to demonstrate to outpatients, prescribers, colleagues, and others that We Care!

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.

EEO Statement

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time. AmeriPharma values diversity in its workforce and is proud to be an AAP/EEO employer.All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, age, protected veteran status, or based on disability or any other legally protected class.