Ascendo
Ascendo is hiring: Executive Administrative Assistant in Miami
Ascendo, Miami, FL, United States
Ascendo is excited to present a phenomenal opportunity in the financial services industry!
We're looking for a highly organized and proactive Executive Assistant to support top leaders in a dynamic, fast-paced environment. This role offers the chance to make a meaningful impact by managing complex schedules, coordinating travel, and handling high-level administrative tasks that keep business operations running smoothly. If you're a detail-oriented professional who thrives on multitasking and loves creating streamlined processes, this role could be the perfect fit!
Summary of the Role:
The Executive Assistant will play a pivotal role in supporting two senior leaders by managing calendars, travel arrangements, meeting coordination, and various administrative tasks. Additionally, this role involves collaborating with a family office team to handle personal and financial matters for the executives, such as trust and estate documentation and investment accounts. This position is ideal for someone who excels in organization, communication, and prioritization in a high-level, client-focused environment.
Responsibilities:
Calendar & Meeting Management
Travel Coordination
Expense & Financial Management
Task & Project Management
Effective Communication
Embrace Technology
Qualifications:
Benefits:
All resumes received will remain highly confidential and will not be shared without your consent.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Daniel Longman
We're looking for a highly organized and proactive Executive Assistant to support top leaders in a dynamic, fast-paced environment. This role offers the chance to make a meaningful impact by managing complex schedules, coordinating travel, and handling high-level administrative tasks that keep business operations running smoothly. If you're a detail-oriented professional who thrives on multitasking and loves creating streamlined processes, this role could be the perfect fit!
Summary of the Role:
The Executive Assistant will play a pivotal role in supporting two senior leaders by managing calendars, travel arrangements, meeting coordination, and various administrative tasks. Additionally, this role involves collaborating with a family office team to handle personal and financial matters for the executives, such as trust and estate documentation and investment accounts. This position is ideal for someone who excels in organization, communication, and prioritization in a high-level, client-focused environment.
Responsibilities:
Calendar & Meeting Management
- Efficiently manage executive calendars, scheduling meetings, calls, and appointments to ensure effective time management.
- Organize both internal and external meetings, working closely with team members and stakeholders.
Travel Coordination
- Arrange travel logistics, including flights, accommodations, and ground transportation, ensuring seamless travel experiences.
- Create detailed travel itineraries and handle any last-minute adjustments.
Expense & Financial Management
- Oversee expense reporting, ensuring timely and accurate submissions for all stakeholders.
- Track and monitor payments, budgets, and reimbursements related to executive expenses.
Task & Project Management
- Prioritize and track tasks across multiple projects, collaborating with team members and vendors to meet deadlines.
- Support ongoing projects and manage time allocation tracking for executives on legal and financial matters.
Effective Communication
- Act as a primary liaison, ensuring clear and professional communication between executives, team members, and external contacts.
- Draft and manage correspondence, maintaining professionalism in all interactions.
Embrace Technology
- Utilize tools like Outlook, Asana, and billing software to streamline workflows and improve task management.
Qualifications:
- Proven experience supporting multiple executives with strong multitasking and organizational skills.
- Excellent communication and interpersonal abilities, with a focus on detail.
- Proficiency with scheduling, project management, and communication tools.
- High level of discretion and professionalism, especially with confidential information.
Benefits:
- Primarily on-site with hybrid flexibility (3 days in office/2 days remote).
- 401(k) with employer matching.
- Comprehensive medical and dental insurance, group life insurance, and long-term disability.
- Matching charitable gift program.
- Unlimited PTO (with manager approval) and 13 paid holidays.
All resumes received will remain highly confidential and will not be shared without your consent.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Daniel Longman