BAE Systems USA
Contract Administrator I
BAE Systems USA, Jacksonville, FL, United States
Job Description As a Contracts Administrator I, you will:
• Maintain and demonstrate a working understanding of the US Government Acquisition and Procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial and international contracting methods, export, and FAR/DFAR and other government regulations.
• Independently lead and support proposal activities including; analysis of solicitations, preparing summaries and developing strategies and recommendations based on the analysis, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing the proposal documents for submittal to the Customer.
• Coordinate with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
• Research and make recommendations on proposal and contract language. Ensure that all necessary functions review recommendations and terms, with minimal direction and guidance needed from the Contracts Manager.
• Lead contract negotiations and collaborate with customers in defining contracts under general guidance from the Contracts Manager.
• Research and provide presentations on Acquisition/Contracting topics, strategies, and approaches of moderate complexity.
• Perform all aspects of assigned contract or purchase order processing including; accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
• Under the supervision of a Contract Manager analyze and prepare various agreements encountered in the business, such as Non-Disclosure Agreements (NDA's), Teaming Agreements, Memorandum of Understanding/Agreement, Strategic Alliances, and others as the opportunity presents.
• Lead or support fact-finding and other audit activities.
• Participate in final stages of assigned contract by verifying completion of all commitments, and performing assigned activities associated with contract closeout.
• Act as primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts Manager, commensurate with experience and demonstrated competence.
• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
• Develop specialized knowledge in an area of contracting such as, but not limited to, international contracting, certain contract types, commercial contracting, joint ventures, strategic alliances and intellectual property.
• May be required by supervisory personnel to prepare contract summaries to assure proper interpretation of the contract(s), perform cost or price analysis and resolution of moderately complex business issues on a special assignment basis. Required Education, Experience, & Skills • High School diploma and 4 years of experience or equivalent experience.
• Knowledge of DoD contracting
• Knowledge of FAR/DFAR
• Communicate effectively both orally and in writing.
• Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers;
• Utilize computer skills to prepare appropriate reports and documents- Microsoft Office
• Make decisions using sound judgement while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
• Develop/demonstrate research and presentation skills to senior leadership.
• Ability to prioritize and multitask.
• Excellent organizational and follow through skills.
• Detail oriented. Preferred Education, Experience, & Skills
Pay Information
Full-Time Salary Range: $48800 - $83000
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.
• Maintain and demonstrate a working understanding of the US Government Acquisition and Procurement environment, the BAE Systems Contracts function and relevant Company policies and procedures, commercial and international contracting methods, export, and FAR/DFAR and other government regulations.
• Independently lead and support proposal activities including; analysis of solicitations, preparing summaries and developing strategies and recommendations based on the analysis, participating in all proposal team meetings, preparing the terms, conditions and assumptions upon which the proposal may be submitted, reviewing the technical and pricing proposals for accuracy and consistency, and preparing the proposal documents for submittal to the Customer.
• Coordinate with other company functions as required to ensure appropriate reviews are conducted, scheduling required reviews, and obtaining required review and approval signatures prior to submittal of proposals or execution of contractual documents.
• Research and make recommendations on proposal and contract language. Ensure that all necessary functions review recommendations and terms, with minimal direction and guidance needed from the Contracts Manager.
• Lead contract negotiations and collaborate with customers in defining contracts under general guidance from the Contracts Manager.
• Research and provide presentations on Acquisition/Contracting topics, strategies, and approaches of moderate complexity.
• Perform all aspects of assigned contract or purchase order processing including; accuracy of order entry data, contract funding, scope changes, contract amendments, receipts and delivery schedules, legal requirements and other commitments.
• Under the supervision of a Contract Manager analyze and prepare various agreements encountered in the business, such as Non-Disclosure Agreements (NDA's), Teaming Agreements, Memorandum of Understanding/Agreement, Strategic Alliances, and others as the opportunity presents.
• Lead or support fact-finding and other audit activities.
• Participate in final stages of assigned contract by verifying completion of all commitments, and performing assigned activities associated with contract closeout.
• Act as primary point of contact between the Company and the Customer for all contractual matters on assigned contracts and projects including auxiliary agreements such as Proprietary Information Agreements. Draft, prepare, and execute certain internal and external correspondence on contractual matters with increasing levels of autonomy but under the supervision of a Contracts Manager, commensurate with experience and demonstrated competence.
• Compile and maintain all required contractual records and documents in accordance with contract requirements and Company policies and procedures. Serve as the official repository for all contractual documentation and correspondence relative to assigned contracts.
• Develop specialized knowledge in an area of contracting such as, but not limited to, international contracting, certain contract types, commercial contracting, joint ventures, strategic alliances and intellectual property.
• May be required by supervisory personnel to prepare contract summaries to assure proper interpretation of the contract(s), perform cost or price analysis and resolution of moderately complex business issues on a special assignment basis. Required Education, Experience, & Skills • High School diploma and 4 years of experience or equivalent experience.
• Knowledge of DoD contracting
• Knowledge of FAR/DFAR
• Communicate effectively both orally and in writing.
• Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers;
• Utilize computer skills to prepare appropriate reports and documents- Microsoft Office
• Make decisions using sound judgement while complying with policies, procedures, appropriate principles and applicable state and federal laws and regulations.
• Develop/demonstrate research and presentation skills to senior leadership.
• Ability to prioritize and multitask.
• Excellent organizational and follow through skills.
• Detail oriented. Preferred Education, Experience, & Skills
- Bachelors degree
- CFCM or CPCM certification from NCMA
- Cost Type / Cost-Plus Contract experience.
- Firm Fixed Price Contract experience.
- Prime Contract experience.
Pay Information
Full-Time Salary Range: $48800 - $83000
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
Our Commitment to Diversity, Equity, and Inclusion:
At BAE Systems, we work hard every day to nurture an inclusive culture where employees are valued and feel like they belong. We are conscious of the need for all employees to see themselves reflected at every level of the company and know that in order to unlock the full potential of our workforce, everyone must feel confident being their best, most sincere self and be equipped to thrive. We provide impactful professional development experiences to our employees and invest in social impact partnerships to uplift communities and drive purposeful change. Here you will find significant opportunities to do meaningful work in an environment intentionally designed to be one where you will learn, grow and belong.