MILLS MARINE & SHIP REPAIR LLC
Contracts Administrator
MILLS MARINE & SHIP REPAIR LLC, Suffolk, VA, United States
I.GENERAL
This position is that of Contracts Administrator within Mills Marine & Ship Repair, LLC. Mills Marine & Ship Repair, LLC provides ship repair, warehouse logistics, engineering, and technical services for the government and commercial customers. This position involves work within all phases of Mills Marine & Ship Repair, LLC operations and represents the basic management control of the Company's Contracts Department
II.DUTIES AND RESPONSIBILITIES
• Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners
o Assigned to complex projects with limited management oversight
o Gain exposure to more complex tasks within the job function
• Usual Contracts Administration functions including preparation and negotiation of price/cost proposals and quotations.
• Maintain official procurement files for all contracts and subcontracts.
• Review and prepare all routine agreements to include nondisclosure, teaming, consulting and other contractual agreements for Contract Manager's approval
• Analyze significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies
• Review complex, non-routine solicitations of moderate risk to the organization and prepare responses for proposals, and bids, and complete any required Representations and Certifications
• Prepare, track and assist with the negotiation of cost proposals and delivery orders related to Government or commercial customer contracts and orders
• Assist in the identification, development, and implementation of new contract policies and practices internally
Additional Duties and Responsibilities:
• Preparing and maintaining tracking tools for project and billing milestones
• Preparing, submitting, and tracking to collection invoices for all contract deliverables, as well as ensuring projects are properly closed out
• Initiate internal audits as necessary
• Reporting to project teams, accounting staff and management
III. SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities are assigned.
lV.CONTROL OVER POSITION
The Contracts Administrator reports to the Contracts Manager.
V.QUALIFICATIONS
• Effective performance in this position requires: BS/BA degree preferred; experience in closely related field may substitute
• Thorough knowledge of and practical experience in accounting, internal audits, and contracts administration functions
• Ability to effectively interact with senior level Government and private sector management personnel
• Prior experience administrating government and commercial contracts preferred
• Knowledge of Government marine and engineering services acquisition regulations preferred
• Proficiency in MS Office
VI.MINIMUM REQUIREMENTS
• Knowledge of FAR/DFARS and Government Cost Accounting principles
• Introductory knowledge of the Uniform Commercial Code
• Ability to draft routine to moderately non-routine contractual instruments in accordance with prescribed templates and guidelines
• Excellent contract analyst and negotiation skills
• Ability to produce creative resolutions to contractual issues
• Experience working in a diverse contract administration environment encompassing military, government and commercial customers, and supporting internal manufacturing, repair, and technical service operations
This position is that of Contracts Administrator within Mills Marine & Ship Repair, LLC. Mills Marine & Ship Repair, LLC provides ship repair, warehouse logistics, engineering, and technical services for the government and commercial customers. This position involves work within all phases of Mills Marine & Ship Repair, LLC operations and represents the basic management control of the Company's Contracts Department
II.DUTIES AND RESPONSIBILITIES
• Assist in the administration of all customer orders and contracts, preparation of contract proposal provision reviews, and specification and requirement negotiations with customers and partners
o Assigned to complex projects with limited management oversight
o Gain exposure to more complex tasks within the job function
• Usual Contracts Administration functions including preparation and negotiation of price/cost proposals and quotations.
• Maintain official procurement files for all contracts and subcontracts.
• Review and prepare all routine agreements to include nondisclosure, teaming, consulting and other contractual agreements for Contract Manager's approval
• Analyze significant and or unique contract requirements, special provisions, and terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies
• Review complex, non-routine solicitations of moderate risk to the organization and prepare responses for proposals, and bids, and complete any required Representations and Certifications
• Prepare, track and assist with the negotiation of cost proposals and delivery orders related to Government or commercial customer contracts and orders
• Assist in the identification, development, and implementation of new contract policies and practices internally
Additional Duties and Responsibilities:
• Preparing and maintaining tracking tools for project and billing milestones
• Preparing, submitting, and tracking to collection invoices for all contract deliverables, as well as ensuring projects are properly closed out
• Initiate internal audits as necessary
• Reporting to project teams, accounting staff and management
III. SUPERVISORY RESPONSIBILITIES
No supervisory responsibilities are assigned.
lV.CONTROL OVER POSITION
The Contracts Administrator reports to the Contracts Manager.
V.QUALIFICATIONS
• Effective performance in this position requires: BS/BA degree preferred; experience in closely related field may substitute
• Thorough knowledge of and practical experience in accounting, internal audits, and contracts administration functions
• Ability to effectively interact with senior level Government and private sector management personnel
• Prior experience administrating government and commercial contracts preferred
• Knowledge of Government marine and engineering services acquisition regulations preferred
• Proficiency in MS Office
VI.MINIMUM REQUIREMENTS
• Knowledge of FAR/DFARS and Government Cost Accounting principles
• Introductory knowledge of the Uniform Commercial Code
• Ability to draft routine to moderately non-routine contractual instruments in accordance with prescribed templates and guidelines
• Excellent contract analyst and negotiation skills
• Ability to produce creative resolutions to contractual issues
• Experience working in a diverse contract administration environment encompassing military, government and commercial customers, and supporting internal manufacturing, repair, and technical service operations