Proposal Coordinator

We are seeking a Proposal Coordinator with 3+ years' experience for our Strategic Operations group located in Tysons Corner, Va.

Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management. This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role.

Responsibilities

• Collaborate with proposal managers to produce high-quality compliant proposals
• Responsible for the layout, production, and delivery of proposals and presentations
• Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars
• Schedule proposal production planning meetings
• Request contract/legal reviews
• Schedule quality control reviews
• Layout covers and tabs in coordination with proposal manager
• Gather information/documents for use in proposal
• Prepare and send out drafts for quality control reviews
• Responsible for keeping opportunities up to date in the database
• Responsible for updating resumes and project descriptions in the database
• Responsible for following up on results until a pursuit is awarded
• Ensure quality of all produced material including consistency, spelling, and grammar
• Proactively update proposal elements, resumes, project descriptions, project graphics, and additional boilerplate material
• Maintain organized documents following the filing protocol for proposal archive

Qualifications

• Bachelor's degree in English, Communications, Journalism, Marketing, or equivalent demonstrated experience
• Must have the ability to thrive in a collaborative environment and work well with others
• Minimum three years preparing proposals for federal clients desired
• Strong organizational and time management skills
• Strong written and verbal communication skills
• Ability to work and collaborate with proposal manager displaying a positive and professional attitude
• Eagerness to learn and follow company's proposal management process
• Ability to operate under tight deadlines, handling various projects simultaneously, and manage last minute/urgent requests
• Must be able to adjust to multiple, concurrent deadlines

Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.