Proposal Coordinator

Position:
Proposal Coordinator

Location:

Mclean, VA

Remote Status: On-Site

Job Id:
581

# of Openings:
1

Summary

We are seeking a motivated and detail-oriented Proposal Coordinator/Administrator to support the business development lifecycle across multiple opportunities, working as a collaborative team member. This role entails coordinating capture and proposal activities, managing tasks within the proposal process. The ideal candidate will demonstrate a working knowledge of the federal contracting environment and proposal development process.

Duties and Responsibilities

Proposal Coordination/Administration

• Coordinate business development and proposal planning activities, including proposal schedules, gate reviews, and strategy workshops.
• Provide general administrative support, including meeting coordination, travel arrangements, and filing.
• Collaborate with cross-functional teams to gather necessary information and materials for proposals.
• Organize and maintain proposal databases and documentation systems for easy retrieval and tracking.

Market Research & Analysis

• Conduct market research to support proposal development, including market analysis, trends, customer preferences, and competitor research.

Proposal Development

• Coordinate the proposal development process, develop schedules, templates, outlines, organize status and color review meetings
• Coordinate proposal timelines, managing schedules and deadlines to ensure timely submission.
• Assist in writing responses to Requests for Information (RFIs) and preparing white papers for customers.
• Draft proposal sections, such as project management plans, past performance, and staffing plans, and contribute to overall content development.
• Assist in the development and editing of proposal content, ensuring compliance with RFP requirements
• Proofread and format proposals to ensure clarity, consistency, and professionalism

Pipeline Management

• Support the management of the business development pipeline, ensuring data accuracy and timely updates.
• Research opportunities in CRMs such as Govwin, Sam.Gov, US Spending and other sources
• Assist in organizing and attending industry events, conferences, and customer visits to enhance market insight and networking opportunities.

Required Qualifications

Education

• Bachelor's degree in Business, Marketing, Journalism, Communication, or a related field.

Experience

• 2+ years of experience supporting capture management, marketing, proposal coordination or administrative functions
• Strong skills in project coordination, strategic thinking, and analytical problem-solving.
• Federal government contracting knowledge/experience desired

Technical Proficiency

• Proficiency in Microsoft Office Suite, SharePoint, CRM tools such as Govwin, CP2 and other relevant software.
• Knowledge of AI tools such as ChatGPT desired
• Excellent written and verbal communication skills.
• Strong organizational and time management skills, with the ability to handle multiple tasks in a fast-paced environment.
• Ability to collaborate effectively within a team and independently when required.

Work Conditions

• Ability to travel up to 10% of the time (local).

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions as indicated by the client. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a threat or risk to the health and safety of themselves or other employees. Employees will be required to follow other job-related duties as requested by their supervisor/manager (within guidelines and compliance with Federal and State Laws). Continued employment remains on an "at-will" basis.

C Technologies, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. U.S. Citizenship is required for most positions. EOE/M/F/Disabled/Veteran.

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