LIFECYCLE GRANTS MANAGER

Req #: 239693 Department: NEUROLOGICAL SURGERY Appointing Department Web Address: http://neurosurgery.uw.edu Job Location Detail: Hybrid Posting Date: 10/28/2024 Closing Info: Open Until Filled Salary: $6,350 - $8,454 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Department of Neurological Surgery has an excellent opportunity for a Lifecycle Grants Manager. This position will serve as the primary resource to award sponsors, scientific collaborators, and University offices, representing the Divisions, the Indian Health Service, and Native communities. This person will also manage other faculty grants and other Native-focused grants. DUTIES AND RESPONSIBILITIES Post-Award Operations Manage effort reporting for a subset of PIs in the division – includes monthly effort review and analysis and periodic compliance reporting as required by UW and sponsor requirements. Develop monthly financial reports and meet no less than quarterly with selected investigators in the Department to review financial spending, progress, and milestones and to meet study operational needs. Provide guidance based on performance metrics to Principal Investigators and study leadership teams to optimize short-term and long-range budget planning and analysis. Partner with Associate Director on post-award improvement efforts to strengthen regulatory and fiscal compliance by implementing and overseeing reliable system processes. Develop and foster effective collegial working relationships with PIs, study team staff, and other key stakeholders to ensure the execution of the pre- and post-award life cycle operations. Manage UW systems used to track award activity for compliance and accuracy. Troubleshoot and direct expenditure corrections as necessary. Obtain advance budget numbers and process no-cost extensions. Collaborate with Principal Investigators on monthly budget to actual variations and budget development questions. Serve as a resource for lab managers and principal investigators on queries related to the budget, monthly performance and budget to actuals variations. In collaboration with Principal Investigators - manage the reporting process with sponsors ensuring timely and accurate submission. Administer complex grant portfolios as a whole including ensuring deliverables are met, reports are submitted, payroll is allocated appropriately. Establish subaward agreements with partnering institutions in collaboration with the Office of Sponsored Programs and colleagues at partner institutions. Partner with contracting officers and contract staff using proprietary invoicing mechanisms Work closely with non-research community partners to ensure all grant deliverables are completedPre-Award Operations and Proposal Support Manage all pre-award operations for a subset of PIs in the divisions – includes proposal preparation and submission through UW and sponsor systems and completions of Just in Time (JIT) requests. Determine viability of proposed research – address resource allocation requirements needed to ensure successful completion of aims and track effort and resource commitments on the part of investigators and staff. Identify and resolve space and IT requirements. Interpret and integrate institutional, federal, and sponsor guidelines, policies, and regulations as they apply to research administration operations. Provide counsel and mentoring to researchers and staff pertaining to these issues. Collaborate with Investigators and collaborators on budget development. Act as liaison with collaborating researcher's division, department and school administrators on submissions. Critically assess budget proposals for accuracy and compliance with guidelines. Provide strategic, intellectual and technical assistance to faculty and staff on research revenue cycle policies, compliance and regulatory matters. Contributes to research program initiatives, providing technical and systematic guidance and support. Partner with contracting officers and contract staff to on submission processes Work with non-research community partners to ensure all grant preparation materials meet federal and local standardsCompliance and Risk Management Promote compliance and risk management in accordance with policies of the UW and sponsoring entities, most notably, the NIH. Interpret, analyze, and implement federal, state, institutional, and industry laws and policies as they apply to administrative and research operations. Integrate knowledge of compliance policies into division operations and guide implementation of applicable policies. Monitor and assess the division’s compliance around research and fiscal processes, troubleshooting, eliminating weakness areas, and improving systems to strengthen the stability of the research enterprise.Research Team Management Serve as a mentor and resource for other members of the grant and administrative team for the divisions. Provide guidance and mentorship for faculty and staff to enhance understanding around pre- and post-award processes and systems. Oversee staffing needs; prepare needs assessment and manage recruitment, hiring and on-boarding of new staff. Responsible for training supervised staff in their duties. Ensure they have the tools required for successfully accomplishing their tasks. Provide oversight and support to employees to ensure research activities are carried out in a timely and accurate manner Manage performance of assigned staff. Prepare and deliver annual performance reviews Work to create an environment that promotes excellence and growth. MINIMUM REQUIREMENTS Master’s degree in Business, Accounting, Public Health, Social Sciences, or related discipline Four years of related experience comprised of at least 3 years of fiscal experience and/or project management experience. Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. ADDITIONAL REQUIREMENTS Experience in grants and contracts management in an academic, research, non-profit, or hospital setting. Excellent organization skills with strong attention to detail, problem solving skills, resourcefulness and flexibility to adjust to dynamic work situations. Advanced skills with Microsoft Office Suite products – primarily Excel, Word, PowerPoint, Outlook. Excellent written, verbal, and interpersonal communication skills. Customer-service orientation, initiative, and responsiveness. Self-starter with the ability to work independently, exercise good judgment, and make decisions as necessary. Strong collaborative and leadership skills, team oriented, and consultative. Demonstrative ability to work well under competing deadlines. Ability to work well in a team Ability to handle confidential information responsibly Ability to creatively problem solve Strong organizational ability DESIRED QUALIFICATIONS Familiarity with UW systems and software programs, most notably Workday, Workday Finance, SAGE, and Award Portal. 3+ years of experience in grant and contract management in an academic, research, non-profit, or hospital setting Prior experience overseeing large research and/or translational research programs. Prior experience in a central office setting – sponsored projects and/or grant and contract finance. Additional education or certificates related to general administration, finance, or research administration. Familiarity with sponsor proposal/management systems (i.e. Proposal Central, eRA Commons, etc) Experience working with Native communities, non-profits, and small businesses. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.