Office Manager - Balboa Roofing

Professional Office Manager Wanted By Industry Leader!
Excellent Pay- Excellent Career!
Experience in home improvement, remodeling or construction a great plus!

Balboa Roofing is a Construction company with a focus on roofing
Serving our customers for over 20 years

Balboa Roofing is looking for an Office Manager to join our team in our Van Nuys office. The Office Manager is responsible for overseeing the general administrative functions and any events or activities in the office

Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience as an office manager would be an advantage. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

• Serve as the point person for office manager duties including:
  • Maintenance
  • Mailing
  • Supplies
  • Equipment
  • Bills
  • Errands
  • Shopping
• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, ensure accurate and timely reporting
• Provide general support to visitors
• Data entry in Quickbooks online
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
• Liaise with facility management vendors, including cleaning, catering and security services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements and skills

• Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
• Must answer incoming calls and book appts for for free estimates.
• Must make outbound calls to book appts from fresh leads generated by the company.
• Must confirm and dispatch appointments.
• Must have great customer service skill.
• Must be able to understand work flow processes and procedures.
• Must know online Quickbooks.
• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Responsibilities: 

• Supplies – Order and maintain all office-related supplies, including furniture, letterhead and new supplies as needed. Deliver or order food or drinks as needed for events.
• Manage – Organize company events, meetings, and conferences. Supervise, monitor and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.  
• Coordination – Arrange and book travel and accommodations. Respond to correspondence, complaints and inquiries. Provide backup support to other administrative staff as needed including answering phones, sorting and distributing mail, and preparing documents.

Requirements:

• A high school diploma or equivalent is required; Associate degree preferred
• Three years of previous office management experience
• Superb communication skills

• Compensation:
  
  Starting at $27hourly +
  Work Remotely: No
  Job Type: Full-Time Seeking experienced, energetic, dedicated agents to join our team in our Van Nuys Office