Yamhill County, OR
Support Services Specialist (Corrections Division)
Yamhill County, OR, Mcminnville, Oregon, United States, 97128
Salary:
$4,222.99 - $5,815.72 Monthly
Location :
McMinnville, OR
Job Type:
Regular Full-Time
Job Number:
SO24-138
Department:
Sheriff
Opening Date:
12/03/2024
Closing Date:
12/23/2024 3:00 PM Pacific
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 1-4
Support Services Specialist
Yamhill County Sheriff's Office is actively recruiting for one regular full-time Support Services Specialist in our Corrections Division.
Support Services Specialists independently perform a variety of criminal justice records functions including entering records data, responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures, and compiling statistics. Additionally, this position serves as reception for the Yamhill County Correctional Facility. This position is expected to work a 4x10 schedule (4 days a week, 10 hours a day) but may be required to work with varying shift schedules including working day, swing, and night shifts, weekends, holidays, and overtime as required. Support Service Specialist are subject to being held over or called back to work additional hours depending on the staffing needs of the office.
These positions are represented through Teamsters Local 223. Incentive pay is available for education and bilingual speakers.
These positions carry an 18-month probationary period.
The Candidate Successful candidates will possess good moral character, demonstrate strong customer service and communication skills, and put forth a professional image. They are skilled, highly motivated, self-directed candidates with strong decision-making and problem-solving skills, as well as skill in communicating effectively with individuals during difficult and often stressful situations.
More information on preference, qualifications, and disqualifiers, including our reapplication timelines, can be found at
The Application Process
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE SUBMITTING AN APPLICATION. There are specific instructions for applying with Yamhill County Sheriff's Office and you could be disqualified from consideration if you do not follow these instructions.
A complete application consists of:
a completed employment application through
and a letter of interest (no more than two pages) that addresses the responsibilities and requirements described in the position description, submitted as an attachment to the application. DO NOT ATTACH ANY ADDITIONAL DOCUMENTS
(transcripts, letters of recommendation, certificates, candidate photos, etc.) except Veterans forms (as appropriate, see below). They will not be considered at the application stage.
Veterans who meet the minimum qualifications for a position may be eligible for hiring preference; please follow instructions in the relevant section below for form and documentation submission.
NEXT STEPS
Select qualified applicants will be invited to participate in Oral Board Interviews and Written Skills and Typing tests on
Wednesday, January 8, 2025
between the hours of 9:00 am and 5:00 pm.
Passing test scores are 70% or greater on the Written Skills
and
40 words per minute with a minimum 95% accuracy on the Typing.
YAMHILL COUNTY COMMUNITY
Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal, and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Knowledge, Skills, and Abilities
ESSENTIAL JOB DUTIES Please refer to the
Support Services Specialist classification
specifications for the official job description and list of essential job duties.
KNOWLEDGE, SKILLS AND ABILITIES Please refer to the
Support Services Specialist classification
specifications for the official job description and required knowledge, skills, and abilities. Minimum Experience and Training/Other Requirements
The Qualifications The position requires a high school diploma or GED certificate and at least one (1) year of full-time general office experience, including public/customer service. Any satisfactory equivalent combination of training and/or experience which provides the required knowledge, skills, and abilities to perform the functions of the position is qualifying.
Must be able to be obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire (clearance must be maintained throughout employment).
Preferred Qualifications:
Preference will be given to candidates who provide evidence in their application of relevant experience in law enforcement or similar field, are LEDS certified, and/or are bilingual (Spanish/English).
All candidates must be able to pass a personal background check including, but not limited to, criminal, civil, driving, military, educational, and employment history.
ADDITIONAL LICENSES, CERTIFICATES, AND SPECIALTY REQUIREMENTS: Please refer to the
Support Services Specialist classification
specifications for the official job description and additional licenses, certifications, and specialty requirements. Work Environment/Physical Demands
WORK ENVIRONMENT/PHYSICAL DEMANDS: The incumbent typically works in an institutional environment. Uses a two-way radio, computer, telephone, and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an institution and includes exposure to alarms, sirens, and voice conversations. Incumbent will encounter frequent interruptions throughout the workday.
Please refer to the
Support Services Specialist classification
specifications for the complete job description and full information regarding work environment and physical abilities.
REQUIRED INFORMATION
Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply.
Please do not include information or photos that would identify those personal traits.
Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.
ACCOMMODATION UNDER THE AMERICANS WITH DISABILITIES ACT: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at human_resources@yamhillcounty.gov.
VETERANS' PREFERENCE: Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form must be completed and submitted with application. For the form and information for this process
click here If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at human_resources@yamhillcounty.gov.
STATUS OF YOUR APPLICATION
You will be advised by e-mail of your status at each step in the application process , from initial application to final employment disposition. Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NeoGov, it will impact our ability to communicate with you about job postings.
ELIGIBILITY LIST: If your name is placed on the Eligible List, you will be notified and informed of the dates the list will be in effect, which will be no more than six (6) months from the list date.
Questions regarding this recruitment should be addressed to Nicole Heidt, Support Services Manager via email at heidtn@yamhillcounty.gov.
Health Coverage
- Group medical, dental, and vision insurance coverage is available for the entire family. For the 2022-23 plan year, the County pays 100% of the monthly premium for Teamsters. Additionally, employees receive a $125/month contribution into an HRA VEBA account.
Retirement
- PERS (Public Employee Retirement System) contribution is 100% employer funded, which includes both contribution to PERS pension and IAP accounts (IAP contribution is 6% of salary).
Short & Long-Term Disability
- 100% County paid.
Life insurance
- $10,000 for employee /$2,000 for spouse and children - 100% County Paid.
Vacation/Sick Leave
- At the time of hire, vacation time is accrued at the rate of eight (8) hours/month, and sick leave is accrued at the rate of one (1) day for each full calendar month of continuous service.
01
MINIMUM QUALIFICATIONS (Education/Training): Do you possess a High School Diploma or GED?
Yes No
02
MINIMUM QUALIFICATIONS (Experience): Do you have at least one (1) year of full-time general office experience, including public/customer service or equivalent combination of training and/or experience?
Yes No
03
MINIMUM QUALIFICATIONS (Technical Aptitude): Select the answer that best describes your past use of computers and associated software. We encourage you to include supporting details in your application.
No experience Personal (home/school) use only Less than 2 years of professional/office use Between 2-5 years of professional/office use More than 5 years professional/office use
04
MINIMUM QUALIFICATIONS (Scheduling): This position is expected to work a 4x10 schedule (4 days a week, 10 hours a day) but may be required to work with varying shift schedules including working day, swing, and night shifts, weekends, holidays, and overtime as required.Do you understand that this position is employed as part of an extended hours, 7-day a week support office that may be called into work when necessary?
Yes No
05
PREFERRED QUALIFICATIONS (Bilingual): Do you possess bilingual fluency in English and Spanish?
Yes No
06
INTERVIEW AVAILABILITY: Are you available to participate in an in-person Oral Board Interview process and Written Skills and Typing exams at a location in Yamhill County on Wednesday, January 8, 2025? The process will begin no earlier than 9:00 AM and last several hours, not to go past 5:00 pm.
Yes No
07
MINIMUM QUALIFICATIONS (Felony Conviction): Have you been convicted of a felony?If you selected yes, you will not meet the Oregon Department of Public Safety Standards and Training requirements and your application will not be considered.
Yes No
08
MINIMUM QUALIFICATIONS (Domestic Violence Conviction): Have you been convicted of domestic violence?
Yes No
09
MINIMUM QUALIFICATIONS (PREA): The Prison Rape Elimination Act (PREA) of 2003 is a federal law that seeks to eliminate sexual assaults and sexual misconduct. This law applies to all federal and state prisons, jails, police lock-ups, private facilities, juvenile facilities, and community correctional settings.On August 20, 2012, the Department of Justice issued the final rule adopting national standards to prevent, detect, and respond to prison rape, as required by the Prison Rape Elimination Act of 2003 (PREA).Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution?
Yes No
10
MINIMUM QUALIFICATIONS (PREA): Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?
Yes No
11
MINIMUM QUALIFICATIONS (PREA): Have you been civilly or administratively adjudicated for engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?
Yes No
12
U.S. ARMED FORCES VETERANS: If you served in the U.S. Armed Forces, and are requesting to use veterans preference points, please describe in detail your training and transferable skills from your military service as they apply to the requirements of this position.
13
REFERRAL: Were you referred to this position by a current Yamhill County Sheriff's Office employee? If yes, please provide name. Enter N/A if it does not apply.
Required Question
$4,222.99 - $5,815.72 Monthly
Location :
McMinnville, OR
Job Type:
Regular Full-Time
Job Number:
SO24-138
Department:
Sheriff
Opening Date:
12/03/2024
Closing Date:
12/23/2024 3:00 PM Pacific
PLEASE NOTE: Salary is dependent on experience. Yamhill County typically hires between steps 1-4
Support Services Specialist
Yamhill County Sheriff's Office is actively recruiting for one regular full-time Support Services Specialist in our Corrections Division.
Support Services Specialists independently perform a variety of criminal justice records functions including entering records data, responding to requests for criminal justice records in accordance with federal, state, and local policies and procedures, and compiling statistics. Additionally, this position serves as reception for the Yamhill County Correctional Facility. This position is expected to work a 4x10 schedule (4 days a week, 10 hours a day) but may be required to work with varying shift schedules including working day, swing, and night shifts, weekends, holidays, and overtime as required. Support Service Specialist are subject to being held over or called back to work additional hours depending on the staffing needs of the office.
These positions are represented through Teamsters Local 223. Incentive pay is available for education and bilingual speakers.
These positions carry an 18-month probationary period.
The Candidate Successful candidates will possess good moral character, demonstrate strong customer service and communication skills, and put forth a professional image. They are skilled, highly motivated, self-directed candidates with strong decision-making and problem-solving skills, as well as skill in communicating effectively with individuals during difficult and often stressful situations.
More information on preference, qualifications, and disqualifiers, including our reapplication timelines, can be found at
The Application Process
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE SUBMITTING AN APPLICATION. There are specific instructions for applying with Yamhill County Sheriff's Office and you could be disqualified from consideration if you do not follow these instructions.
A complete application consists of:
a completed employment application through
and a letter of interest (no more than two pages) that addresses the responsibilities and requirements described in the position description, submitted as an attachment to the application. DO NOT ATTACH ANY ADDITIONAL DOCUMENTS
(transcripts, letters of recommendation, certificates, candidate photos, etc.) except Veterans forms (as appropriate, see below). They will not be considered at the application stage.
Veterans who meet the minimum qualifications for a position may be eligible for hiring preference; please follow instructions in the relevant section below for form and documentation submission.
NEXT STEPS
Select qualified applicants will be invited to participate in Oral Board Interviews and Written Skills and Typing tests on
Wednesday, January 8, 2025
between the hours of 9:00 am and 5:00 pm.
Passing test scores are 70% or greater on the Written Skills
and
40 words per minute with a minimum 95% accuracy on the Typing.
YAMHILL COUNTY COMMUNITY
Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country. Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg. Yamhill County is centrally located in the Willamette Valley, within close proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains. Wide varieties of indoor and outdoor recreation opportunities are available. We have the benefits, appeal, and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.
Knowledge, Skills, and Abilities
ESSENTIAL JOB DUTIES Please refer to the
Support Services Specialist classification
specifications for the official job description and list of essential job duties.
KNOWLEDGE, SKILLS AND ABILITIES Please refer to the
Support Services Specialist classification
specifications for the official job description and required knowledge, skills, and abilities. Minimum Experience and Training/Other Requirements
The Qualifications The position requires a high school diploma or GED certificate and at least one (1) year of full-time general office experience, including public/customer service. Any satisfactory equivalent combination of training and/or experience which provides the required knowledge, skills, and abilities to perform the functions of the position is qualifying.
Must be able to be obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire (clearance must be maintained throughout employment).
Preferred Qualifications:
Preference will be given to candidates who provide evidence in their application of relevant experience in law enforcement or similar field, are LEDS certified, and/or are bilingual (Spanish/English).
All candidates must be able to pass a personal background check including, but not limited to, criminal, civil, driving, military, educational, and employment history.
ADDITIONAL LICENSES, CERTIFICATES, AND SPECIALTY REQUIREMENTS: Please refer to the
Support Services Specialist classification
specifications for the official job description and additional licenses, certifications, and specialty requirements. Work Environment/Physical Demands
WORK ENVIRONMENT/PHYSICAL DEMANDS: The incumbent typically works in an institutional environment. Uses a two-way radio, computer, telephone, and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an institution and includes exposure to alarms, sirens, and voice conversations. Incumbent will encounter frequent interruptions throughout the workday.
Please refer to the
Support Services Specialist classification
specifications for the complete job description and full information regarding work environment and physical abilities.
REQUIRED INFORMATION
Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.
Yamhill County is an Equal Employment Opportunity Employer and values diversity. All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply.
Please do not include information or photos that would identify those personal traits.
Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.
ACCOMMODATION UNDER THE AMERICANS WITH DISABILITIES ACT: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at human_resources@yamhillcounty.gov.
VETERANS' PREFERENCE: Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran's Hiring Preference Form must be completed and submitted with application. For the form and information for this process
click here If you need assistance with completing an application for employment or with obtaining a Veteran's Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at human_resources@yamhillcounty.gov.
STATUS OF YOUR APPLICATION
You will be advised by e-mail of your status at each step in the application process , from initial application to final employment disposition. Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NeoGov, it will impact our ability to communicate with you about job postings.
ELIGIBILITY LIST: If your name is placed on the Eligible List, you will be notified and informed of the dates the list will be in effect, which will be no more than six (6) months from the list date.
Questions regarding this recruitment should be addressed to Nicole Heidt, Support Services Manager via email at heidtn@yamhillcounty.gov.
Health Coverage
- Group medical, dental, and vision insurance coverage is available for the entire family. For the 2022-23 plan year, the County pays 100% of the monthly premium for Teamsters. Additionally, employees receive a $125/month contribution into an HRA VEBA account.
Retirement
- PERS (Public Employee Retirement System) contribution is 100% employer funded, which includes both contribution to PERS pension and IAP accounts (IAP contribution is 6% of salary).
Short & Long-Term Disability
- 100% County paid.
Life insurance
- $10,000 for employee /$2,000 for spouse and children - 100% County Paid.
Vacation/Sick Leave
- At the time of hire, vacation time is accrued at the rate of eight (8) hours/month, and sick leave is accrued at the rate of one (1) day for each full calendar month of continuous service.
01
MINIMUM QUALIFICATIONS (Education/Training): Do you possess a High School Diploma or GED?
Yes No
02
MINIMUM QUALIFICATIONS (Experience): Do you have at least one (1) year of full-time general office experience, including public/customer service or equivalent combination of training and/or experience?
Yes No
03
MINIMUM QUALIFICATIONS (Technical Aptitude): Select the answer that best describes your past use of computers and associated software. We encourage you to include supporting details in your application.
No experience Personal (home/school) use only Less than 2 years of professional/office use Between 2-5 years of professional/office use More than 5 years professional/office use
04
MINIMUM QUALIFICATIONS (Scheduling): This position is expected to work a 4x10 schedule (4 days a week, 10 hours a day) but may be required to work with varying shift schedules including working day, swing, and night shifts, weekends, holidays, and overtime as required.Do you understand that this position is employed as part of an extended hours, 7-day a week support office that may be called into work when necessary?
Yes No
05
PREFERRED QUALIFICATIONS (Bilingual): Do you possess bilingual fluency in English and Spanish?
Yes No
06
INTERVIEW AVAILABILITY: Are you available to participate in an in-person Oral Board Interview process and Written Skills and Typing exams at a location in Yamhill County on Wednesday, January 8, 2025? The process will begin no earlier than 9:00 AM and last several hours, not to go past 5:00 pm.
Yes No
07
MINIMUM QUALIFICATIONS (Felony Conviction): Have you been convicted of a felony?If you selected yes, you will not meet the Oregon Department of Public Safety Standards and Training requirements and your application will not be considered.
Yes No
08
MINIMUM QUALIFICATIONS (Domestic Violence Conviction): Have you been convicted of domestic violence?
Yes No
09
MINIMUM QUALIFICATIONS (PREA): The Prison Rape Elimination Act (PREA) of 2003 is a federal law that seeks to eliminate sexual assaults and sexual misconduct. This law applies to all federal and state prisons, jails, police lock-ups, private facilities, juvenile facilities, and community correctional settings.On August 20, 2012, the Department of Justice issued the final rule adopting national standards to prevent, detect, and respond to prison rape, as required by the Prison Rape Elimination Act of 2003 (PREA).Have you engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution?
Yes No
10
MINIMUM QUALIFICATIONS (PREA): Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?
Yes No
11
MINIMUM QUALIFICATIONS (PREA): Have you been civilly or administratively adjudicated for engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse?
Yes No
12
U.S. ARMED FORCES VETERANS: If you served in the U.S. Armed Forces, and are requesting to use veterans preference points, please describe in detail your training and transferable skills from your military service as they apply to the requirements of this position.
13
REFERRAL: Were you referred to this position by a current Yamhill County Sheriff's Office employee? If yes, please provide name. Enter N/A if it does not apply.
Required Question