Executive Administrative Coordinator for Capital Projects

Major Responsibilities Under general direction, with wide latitude for independent initiative and judgment, perform difficult and responsible administrative work in the capacity of assistant to a high-level executive manager. Maintain extremely demanding schedule for the Deputy Commissioner of Capital Projects. Coordinate meetings and prepare any necessary materials for those meetings. Initiate meetings and conference calls with Parks' staff, agency heads and community organizations. Assist in gathering information and preparing correspondence for the Deputy Commissioner. Provide general office support, maintain files and answer phones. Assist the Deputy Commissioner with special projects. How to Apply: Go to cityjobs.nyc.gov and search for Job ID 688955. All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications. Current City Employees please include your ERN and Job ID 688955 on your cover letter and resume. Work Location: Olmsted Center, Queens NOTE: All resumes must be received no later than the last day of the posting period. Posting period extended to 01/27/2025. Previous applicants are still under consideration and need not reapply. References will be required upon request. nyc.gov/parks MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW. For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov) Minimum Qualifications 1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or 2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or 3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above. Preferred Skills 1. Excellent time management, writing, administrative and interpersonal skills. 2. Familiarity with Agency structure and operations. 3. Quick learner and able to multi-task and manage a complex schedule. Ability to communicate with and recognize the needs of a supervisor who is often out of the office. 4. Proficiency with Microsoft Word, Excel and PowerPoint. 5. Interest in Capital Projects and executive management. 6. Ability to work in a team environment and with staff at all levels in the Agency. Residency Requirement Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.