Administrative Assistant (PT)

Job Details Job Location Milwaukee - 335 W Wright - Milwaukee, WI Position Type Full Time Education Level High School Salary Range $18.00 - $18.00 Hourly Travel Percentage Up to 25% Job Shift Day Job Category Admin - Clerical Description Position Summary: The Administrative Assistant provides general administrative and clerical support to the Administrative Coordinator and program(s) to which they are assigned. Essential Job Functions include those listed below. Essential Job Functions: Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc; Collaborates with the Administrative Coordinator regarding accreditation, personnel records compliance, new hire onboarding and orientations, etc.; Assists region leadership and administrative staff with various clerical duties; Coordinates scheduling as requested for meetings and events with internal and external participants; Tracks program expenses and develops reports as needed; Records and maintains minutes of all team meetings; Assists other employees in preparing for on-site and off-site functions; Assists other employees to ensure timely completion of program requirements; Assists in the ordering of office supplies and equipment; Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, and other Foundation parties as required; Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; Performs any other duties as assigned. Qualifications Certifications/Licensures: Relevant certification(s) and/or licensure preferred; Preference will be given certified candidates; Valid drivers license and the ability to obtain and maintain WestCares vehicle insurance is required. Education: Graduation from an accredited two-year or four-year college with a degree in Business Administration, Psychology or other field related to the position is preferred; High School Diploma or equivalent is required. Experience and Competencies: At least one (1) year of experience in an administrative or clerical position is required; Ability to use office equipment, such as printers, scanners, phones, and fax machines required; Proficiency in Microsoft Word, Excel, Outlook, and Office required; Ability to analyze situations accurately and develop appropriate responses or techniques required; Ability to communicate effectively and relay information to others required; Familiarity with HIPAA and other relevant laws and guidelines required; Experience handling confidential information, such medical records required; Ability to develop reports, create presentations, and communicate findings to both internal and external audiences required; Professional appearance and demeanor required; Experience in working with high-risk populations preferred; Knowledge of the principles, procedures, techniques, trends, and literature related to prevention and field preferred; Must be culturally/linguistically sensitive to populations served. Working Conditions: Work is primarily performed in an office setting; Some outdoor activities travel between multiple locations may be required; Regular and prompt attendance is required throughout employment.