Administrative Assistant II

Posting Information Posting Number2025171 Posting/Functional TitleAdministrative Assistant II University Pay Plan TitleAdministrative Asst II LocationSan Marcos DepartmentVP TXST Global Recruitment TypeUniversity Employees Only Job TypeFull-Time Funding SourcePermanent Monthly Salary$3,000.00 - $3,480.00 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. Experience with Texas State University systems, to include SAP , purchasing, Microsoft Office, accounts payable and Outlook Ability to multi-task Experience in staff onboarding and processing Preferred Qualifications Keen attention to detail Experienced customer service professional Ability to multi-task Job Description The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit. Job Duties Oversee and manage routine operations of the department. Manage calendars and coordinate meetings. Answer the telephone, screen and transfer calls, take messages and refer callers to other offices as needed. Greet, screen, and route office visitors as needed. Establish and maintain an effective filling system, and review files for completeness. Prepare travel requests, applications, vouchers and compliance forms. Review purchase orders and invoices as well as inspect goods for accuracy (when applicable) and submit invoices for payment to accounts payable. Maintain and inventory of office supplies and order new supplies as necessary. Assist in the preparation of various Division activities and events. Additional Information to Applicants Job Open Date12/04/2024 Job Close Date (posting closes at midnight)01/10/2025 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume, cover letter, recommendation letter(s), and list of references to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work Texas State? - Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents - Generous paid time off: vacation, holidays, sick days and many more - Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program - Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. - An inclusive Bobcat community: join our many social networks offered on and off-campus - Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/50607 Applicant Document