Clerical Assistant

Position Details Position Information Recruitment/Posting Title Clerical Assistant Posting Number 24TM0075 Department SAS-DLS-Ctr Collab Neurosci Overview The School of Arts and Sciences (SAS) is the largest academic unit at Rutgers University and the center of the undergraduate experience on the Rutgers-New Brunswick campus and is comprised of 41 academic departments spanning the liberal arts. SAS offers more than 100 majors and minors across the life sciences, humanities, social and behavioral sciences, and mathematical and physical sciences with research centers and institutes across the school. With a diverse student body of more than 20,000 students, SAS has a membership of over 1,700 faculty members, more than 500 administrative staff, and 200,000 living alumni. SAS delivers a wide array of services in support of the teaching, research, and the mission and goals of Rutgers University. The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values. Posting Summary Rutgers, The State University of New Jersey, is seeking a Clerical Assistant for the School of Arts and Sciences. The Clerical Assistant in the Abraira Lab is integral in supporting unit management and must adeptly navigate the demands of a modern office environment. Among the key duties of this position are the following: Manages digital document filing systems is a key responsibility, demanding organizational skills and an eye for detail to ensure easy retrieval of electronic documents and data integrity. Handles various digital communication platforms, including emails through Outlook with the expectation of timely responses and effective forwarding, as well as professional phone call management. Creates and edits documents using advanced word processing software in Microsoft 365, preparing reports, and assisting with presentations are part of the daily tasks. Handles basic bookkeeping and financial record-keeping, including processing invoices and monitoring departmental expenditures. Position Status Part Time Hours Per Week 19.5 Daily Work Shift Day Work Arrangement FLSA Nonexempt Position Salary 18-26 Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly Qualifications Minimum Education and Experience High School diploma or an equivalent combination of education and experience may be substituted for the experience requirement. Certifications/Licenses Preferred Qualifications 4 years of relevant experience in office, clerical, Bookkeeping, library assistant, or related roles. Required Knowledge, Skills, and Abilities The nature of experience required may vary depending on the specific duties to be performed. This flexibility allows for a diverse range of candidates who can effectively fulfill the role's responsibilities. This role requires familiarity with digital tools such as Microsoft 365 for various tasks, including document management and email communication. Must be proficient in using Outlook for scheduling and organizing meetings, and maintaining office supplies inventory. An essential skill for this position is the ability to navigate various software portals, demonstrating a proactive approach in exploring digital tools and finding solutions independently. The candidate should not be hesitant to delve into different website portals and digital interfaces, showing a capacity to learn and adapt quickly. The ideal candidate will be friendly, versatile, quick on their feet, and focused on problem-solving. Calls for a problem-solver with a creative mindset, someone who is not only capable but also comfortable speaking/interacting with other unit administrators and external contacts to resolve issues. Proficiency with Adobe Acrobat tools for creating and modifying PDFs is also essential, reflecting the need for versatile document handling capabilities. Equipment Utilized Physical Demands and Work Environment Special Conditions Multiple Vacancies. Posting Details Posting Open Date 03/06/2024 Posting Close Date 03/06/2025 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Busch (RU-New Brunswick) City Piscataway State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement Posting Specific Questions Required fields are indicated with an asterisk (). Do you have a high school diploma or an equivalent combination of education and experience may be substituted for the experience requirement? Yes No Applicant Documents Required Documents Resume/CV List of Professional References (contact Info) Optional Documents Cover Letter/Letter of Application