Administrative Assistant, Promise Academy

Why Promise Academy? At Harlem Children's Zone (HCZ) Promise Academy, we strive to be the best K-12 charter school within HCZ's cradle-to-career pathway of comprehensive services. Our relentless commitment to providing our children with quality instruction, exceptional extracurricular activities, and resources for families is a testament to our dedication to keeping our promise of excellence. Imagine the impact you can make as an educator, empowering and inspiring young minds to achieve their utmost potential. By joining the Promise community, you're not just joining an institution, you're joining a powerful movement that aims to carve a path towards a prosperous future for our students, staff, and organization. Let's work together to achieve extraordinary accomplishments and create a promising tomorrow. We are currently seeking an Administrative Assistant for the Deputy Superintendent of Promise Academy Charter Schools. The Administrative Assistant will be charged with managing the day-to-day operations of the Deputy Superintendent, including calendar upkeep, travel arrangements, and various other projects. This high-profile role reports directly to the Deputy Superintendent, however, the successful candidate must also be comfortable handling urgent requests from the CEO and other senior leaders as necessary. For more information, check out Want to Work at Promise Academy? Here's 7 Things You Need to Know. What you will bring Bachelor's degree required Dedication and commitment to the mission of HCZ Promise Academy 2 - 3 years supporting a senior Executive Excellent oral and written communication skills Must be a professional, polished, strong self-starter with a "can-do" attitude in addition to a flexible approach Ability to handle confidential and sensitive information with integrity and discretion Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels. Must have strong communication skills both oral and written Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google, and Outlook Strong ability to administer multiple projects simultaneously and prioritize workload Excellent data analysis and presentation skills Strong work ethic and impeccable attention to detail Prior work experience in a school setting Ability to work independently and as part of a broader team What we will bring We offer competitive salaries and a comprehensive benefits package. The salary range for this position is $70,000 - $75,000. To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. We strongly encourage only applicants who meet the qualifications to apply. Replies will only be sent to qualified applicants. HCZ is an EOE. Our exceptional benefits include: Eligibility for up to $30,000 in student loan forgiveness after 12 months of employment $6,000 first-year bonus; $3,000 after 6 months and the remaining $3,000 after 9 months $5,000 referral bonus for successfully referring a Lead Teacher Additional compensation for extended learning opportunities No-cost health insurance Life Insurance Short-and long-term disability Legal Insurance Wellness discounts Commuter benefits Financial wellness perks Career Advancement Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.) What you will do Liaise externally with families and internally with Promise Academy Principals and other Promise/HCZ programs and departments. Create meeting agendas and capture any meeting minutes. Prepare any required presentation of materials for all key internal and external meetings involving the Deputy Superintendent. Manage the Deputy Superintendent's calendar, incoming and outgoing mailings, and provide timely responses to inquiries sent to the Deputy Superintendent. Book travel arrangements to ensure every aspect of travel (i.e., door-to-door) is effectively coordinated. Become familiar with and remain knowledgeable about Promise/HCZ programs. Build and maintain effective working relationships with Principals and Senior Staff. Draft emails and other forms of communication on behalf of and for the Deputy Superintendent. Conduct research and provide analysis of data. Attend meetings on behalf of the Deputy Superintendent. Execute various special projects and perform other duties as assigned. Provide supplemental administrative support to the Managing Director of Teaching and Learning. Please note, we do not offer sponsorship for employment visa status for this position.