Administrative Assistant to Student and Community Engagement - Mill Creek Campus

Job Description ADMINISTRATIVE SECRETARY 1 DEPARTMENT: Student & Community Engagement LOCATION: MILL CREEK CAMPUS HOURS OF WORK: 8 Hour Daily/242 Calendar Days Yearly-12 Months STATUS: Classified - Non-Exempt, Full Time HOURLY: $15.91-$17.93 POSITION SUMMARY: This position is responsible for providing a wide variety of complex and confidential secretarial support. This position is expected to communicate information on behalf of and act as a liaison for the assigned Administrator to/with school district staff, other school districts, public agencies, the public community, etc. PRIMARY DUTIES/RESPONSIBILITIES: Prepares reports and information by compiling data from a wide variety of sources (e.g. time sheets, calendars, expenditures/budget, Internet research, etc.). Schedules activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the department. Coordinates a variety of projects, functions and/or program components. Maintains manuals and electronic document files and records (e.g. budget data, employee records, financial records, reports, etc.) in accordance with established administrative guidelines and legal requirements. Participates in meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees. Prepares reports, documents, and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports, operational procedures, manuals, etc.). Processes a variety of documents and materials (e.g. work orders, requisitions, travel reimbursements, budget transfers, etc.). Procures supplies and materials and reconciles account balances for assigned budget categories. Responds to inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitates communication and/or providing direction. Positively represent the district with clear written and oral communication. Learn and process new technology to monitor student progress, further district capabilities and improve on efficiencies. Works with community partners to coordinate the Olathe Culture Fest. Works with community partners to coordinate the OPS Leadership 360 Gala. Flexible schedule to attend student programming on Monday and Tuesdays afterschool. Other days of the week as needed. Flexible schedule to attend/support student-programming weekend events. Bilingual in Spanish/English Must have a reliable vehicle and valid drivers license in order to support the department with purchasing supplies for events, picking up food, delivering supplies, etc. Perform other duties as assigned. Required Knowledge, Skills and Abilities: • Must be extremely detailed and have excellent follow through • Must be able to multi-task in a busy atmosphere • Excellent customer service skills in all scenarios • Strong computer and software skills • Excellent organizational skills and ability to handle multiple tasks simultaneously • High degree of motivation, responsibility and confidentiality • Independent work ethic with minimal supervision in a fast-paced work environment • Collaborative work approach in a team-oriented capacity • Excellent verbal, written and listening communication skills • Microsoft Office experience • Accurate record preparation and maintenance • Ability to operate photographic equipment and standard office equipment • Ability to use pertinent software applications PHYSICAL REQUIREMENTS: This position requires the performance of light work- Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The position includes occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching and/or crawling and significant fine finger dexterity. The job is performed in generally hazard free environment and a clean atmosphere IMPORTANT EMPLOYMENT STATEMENTS The statements above are intended to describe the general nature of the work being performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required. This document describes the position currently available. The District reserves the right to modify job duties or job descriptions at any time. The Olathe Public Schools prohibit discrimination on the basis of race, color, ethnicity, national origin, sex, disability, age, religion, sexual orientation or gender identity in its programs, activities or employment as required by applicable federal and state laws. CLEARANCES REQUIRED: Criminal Justice Fingerprint, Background Clearance, TB Test