Senior Administrative Assistant

Position Details Position Information Position Senior Administrative Assistant Full Time/Part Time Full Time Job Type Regular Position Summary This position is responsible for providing professional administrative support with all non-academic processes and is expected to become well-acquainted with the BA programs in Teacher Education in order to provide assistance to faculty, and prospective and current students. Additionally, the position calls for researching, prioritization, and follow-up on multiple issues and concerns addressed to the Teacher Education Department. Candidate must be able to work independently and develop institutional knowledge to assist the Chair which is a rotating position. Duties and Responsibilities Calendaring & paperwork: • Develop and maintain a calendaring system, and communicate semester and annual deadlines for department, school, university, and accreditation; • Prepare Travel Requests, Vouchers, Purchase Requisitions, Checks Requests and other financial documents; • Prepare Schedule Entry Forms and Schedule Change Forms; • Follow textbook ordering process working with faculty and bookstore as necessary; • Create and maintain progress files on students (application to graduation); • Assist with tracking students in our programs -assign advisors, and communicate with office of field experience. • Data collection and processing • Take minutes at committee meetings and maintain meeting documentation including a decisions log; • Work with the appropriate offices to access data as needed for reports; • Assist with gathering program data for departmental review, outcomes assessment, and accreditation; • Maintain regular attendance; and, • Perform miscellaneous job-related duties as assigned. Supervise work-study Minimum Job Requirements EDUCATION: Associate's Degree EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work. Preferred Qualifications Bachelor's Degree. Experience in Higher Education. Bilingual -Spanish/English Special Conditions for Eligibility Knowledge, Skills, and Abilities Knowledge of office management principles and procedures; Skilled in the use of database management, word processing, spreadsheet, and/or presentation software; Skilled in organizing resources and establishing priorities; Ability to communicate clearly and professionally in both written and verbal form; Ability to maintain effective working relationships; Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community; Knowledge of planning and scheduling techniques; Knowledge of supplies, equipment, and/or services ordering and inventory control; Skilled with managing webpage content; Experience working with Banner (Student Information System) or willingness to learn the system; Records maintenance skills; Ability to analyze and solve problems; Demonstrated ability to maintain confidentiality; Ability to lead and train staff and/or students; and, Ability to coordinate and organize meetings and/or special events. Physical Demands - Repetitive hand motions and prolonged use of computer. - Ability to see within normal parameters. - Ability to hear within normal range. - Must occasionally lift and/or move up for forty (40) pounds. - Sitting for extended periods of time. - Kneel, bend, and stoop. Working Environment - Work is performed in a typical interior/office work environment. - Work with frequent interruptions. Pay Rate $20.00 Work Location/Campus Center Las Vegas, NM Campus EEO Statement New Mexico Highlands University is an affirmative action, equal opportunity employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. We are committed to the University values of diversity, accessibility, excellence, and responsiveness. For disabled access or services call 505-454-3242 or email hrnmhu.edu Visit the link below for more information regarding affirmative action and equal opportunity: Equal Employment Opportunity is THE LAW Posting Detail Information Posting Number AS880P Open Date 07/11/2024 Close Date Open Until Filled Yes Special Instructions to Applicant A complete online application must include: 1) Letter of interest/cover letter; 2) Resume; 3) Three (3) professional references in online application, and; 4) copies of unofficial transcripts. Candidates who are invited for on-campus interviews will be required to submit official transcripts. References will be contacted in conjunction with on-campus interview. Upload required materials with online application. For disabled access or services, call (505) 454-3242 or contact Human Resources at hrnmhu.edu NMHU IS AN EQUAL OPPORTUNITY EMPLOYER Quick Link https://nmhu.peopleadmin.com/postings/9135