University of Southern California
Manager, Portfolio - IS Portfolio Governance - Full Time 8 Hour Days (Exempt) (N
University of Southern California, Los Angeles, California, United States, 90079
Time Type: Full time
Posted on: Posted 3 Days Ago
Job Requisition ID: REQ20154416
The Portfolio Manager (PfM) manages sub portfolios and their corresponding ITEC subcommittees for governance and execution of all programs and projects across Keck Medicine of USC to promote operational excellence and business growth. The position is also responsible to supervise, coach and mentor the Project Resources (employees and contingent workers) assigned to their portfolio. Portfolio Managers are responsible for the overall health of their sub portfolio – and, in doing so, provide expertise and leadership to ensure all projects remain on scope, on budget and on schedule. The PfM provides oversight over projects and programs within their sub portfolio and serves as an advisor and escalation point to the program managers, project managers, senior project managers, and project coordinators supporting or leading projects within the sub portfolio. The PfM is responsible for ensuring the subportfolio's component projects and programs are delivered within scope, according to deadlines, within budget, and adhere to quality standards set forth by leadership. This includes reporting on progress, health, risk (and remediation plans) directly to the PMO Director. From a project management standpoint, the PfM develops project charters, builds project work breakdown structures and schedules, develops detailed project organization charts and role/responsibility descriptions, performs meeting management, communicates progress/status and health, enforces quality management, and manages risks, issues, decisions, action items, dependencies, and changes. The PfM has strong project financial management abilities (funding requests, forecasting, spend management), has prior experience directly and indirectly managing staff, boasts a sharp attention to detail, and demonstrates a respect and appreciation for project documentation by ensuring project documentation for their subportfolio is appropriately captured, kept up-to-date, and stored in a central location.
Essential Duties:
Ensures assigned projects are defined, managed, and communicated in a consistent, professional and effective manner. Includes but is not limited to:
Delivering on scope, on time, within budget, and to an agreed-upon quality level
Adhering to the PMO defined processes and methodologies
Maintaining up-to-date project documentation in the PMO departmental repository (currently Sharepoint)
Updating centralized/co-owned reports and dashboards
Utilizing departmental templates as intended and instructed
Serving as the primary liaison for assigned projects
Fostering positive relationships with project team members and stakeholders
Help recruit and select project manager professionals into Keck
Support onboarding and offboarding of resources
Conduct performance review, mentoring, coaching sessions throughout the year
Partner with all employees to have a training plan in support of Keck business needs and the individual's interest and skills
Effectively manage a succession plan for key roles on the team
Successfully managing health of the sub portfolio, including:
Ensuring full inventory of projects within the sub portfolio are identified/captured
Calendaring, preparing for, facilitating, and distributing meeting notes for all sub portfolio meetings
Ensuring governance-related risks, issues, action items, and decisions are resolved
As appropriate, escalating matters to ITEC (the committee that governs all sub portfolios) that could not be resolved at the subcommittee level
Providing timely, accurate, and insightful inputs to ITEC-related documentation and communications
Actively contributing to advancing the maturity and brand of the PMO by:
Proactively identifying areas for improvement in the IS PMO’s project management capability
Leading implementation of improvement recommendations, as instructed by the PMO Director
Being an active participant in internal meetings and trainings
Contributing to the recruitment and selection of new PMO team members (contract and employee)
Other duties as assigned.
Required Qualifications:
Req Bachelor's degree in Information Systems, Information Technology, or related technical field.
Req Master's degree in Information Systems, Information Technology, or related technical field.
Req Over 10 years of total post-collegiate relevant professional experience
Req 6 years of project management experience leading information technology projects
Req 5 years of coaching, mentoring, and providing day-to-day direction and support to employees
Req 2 years of implementing technology solutions in a healthcare provider environment
Req Mastery of both theoretical and practical aspects of project management
Req Ability to facilitate working sessions with large, cross-functional teams (business, clinical, technical)
Req Ability to manage multiple projects concurrently
Req Proficiency in MS Office Suite including Project, Visio, Excel, Word, PowerPoint
Req Exceptional and adaptive written and oral communication skills
Req Creative, self-confident, and flexible
Required Licenses/Certifications:
Req Fire Life Safety Training (LA City) - If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date.
The annual base salary range for this position is $133,120.00 - $219,648.00. When extending an offer of employment, the University of Southern California considers factors such as the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
USC is a smoke-free environment.
USC is an equal opportunity, affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy.
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources.
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