University of Chicago (UC)
Grants and Contracts Analyst
University of Chicago (UC), Chicago, Illinois, United States, 60290
Location: Chicago, IL
Job Description:
Under the direction of a supervisor, acts as a primary account administrator for account owners in an intensive customer service environment.
Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
Helps to prepare monthly reports, conducts and corrects errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Processes and reconciles account transactions, including purchases and travel expenditures.
Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues.
Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
Assists in pre-award activities including reading proposal guidelines and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
Reviews grant proposals for spelling, grammar, and consistent formatting.
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Preferred Qualifications Technical Skills or Knowledge: Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
Preferred Competencies Attention to detail and organizational skills.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to understand and follow policies and sponsor guidelines.
Ability to multitask and manage multiple projects in a client-service environment.
Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets.
Diplomatic and customer service-based approach to interacting with colleagues and others.
Ability to work effectively as a part of a team.
Budgeting and financial accounting skills.
Working Conditions This position is eligible for a hybrid work schedule.
Application Documents Resume (required)
Cover Letter (preferred)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Routinely prepares budgets for grant submissions, creates accounts, and works with the financial accounting system to allocate, authorize, monitor, and control expenses on gift, endowment, and operating accounts.
Helps to prepare monthly reports, conducts and corrects errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Processes and reconciles account transactions, including purchases and travel expenditures.
Interacts with University Research Administration, Faculty, Human Resources staff, Senior Grant Administrators and Grant Managers, and Financial Services Office personnel to troubleshoot issues.
Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
Assists in pre-award activities including reading proposal guidelines and collecting and preparing administrative components of proposal submissions including gathering and formatting CVs, ensuring all required elements are prepared and in the correct order.
Reviews grant proposals for spelling, grammar, and consistent formatting.
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them, and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Preferred Qualifications Technical Skills or Knowledge: Strong computer skills including word processing, database management, and spreadsheet skills (Microsoft Excel).
Preferred Competencies Attention to detail and organizational skills.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals from across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to understand and follow policies and sponsor guidelines.
Ability to multitask and manage multiple projects in a client-service environment.
Ability to maintain strict confidentiality, including handling salary information as part of proposal budgets.
Diplomatic and customer service-based approach to interacting with colleagues and others.
Ability to work effectively as a part of a team.
Budgeting and financial accounting skills.
Working Conditions This position is eligible for a hybrid work schedule.
Application Documents Resume (required)
Cover Letter (preferred)
References (preferred)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr