Assistant Athletic Director Business/Finance - 533989

Florida International University is classified by Carnegie as a R1: Doctoral Universities- Highest Research Activity and recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers 196 bachelor’s, master’s and doctoral programs in fields such as engineering, computer science, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes almost $9 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded more than 220,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU@I-75, and the Miami Beach Urban Studios. Assistant Athletic Director Business/Finance - 533989 Job Summary: Manages daily operations and financial impact of sport team activities in assigned area and oversees the coordination of travel for intercollegiate athletics Teams. Assists with the development and implementation of sports budgets and forecasting. Assists Coaches in the coordination, processing, and financial management of all travel and non-travel related activities. Oversees and manages the day-to-day fiscal responsibilities of the FIU Athletics travel department for intercollegiate events, recruiting trips and away games. This role includes, but is not limited to implementing strategies, procedures, and processes based on best practices to improve operating standards. Creates Travel Authorizations and Expense Reports for travel activities of assigned sports/departments. Provides training and support to Directors of Operations for assigned sports for team travel and non-travel related financial responsibilities as well as auditing and reviewing work output. Coordinates and facilitates travel and expense training and workshop as requested. Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies. Implements FIU policies and procedures in the day-to-day operations of assigned activities, included, but not limited to, team operation and travel, creating purchase orders, invoice processing, and proper record keeping and tracking. Oversees the development, implementation, and day to day tracking and forecasting of assigned sports budgets. Processes or initiates the creation of ID transfers, journal entries, approval of intercompany billing, and invoice processing. Utilize the University's Total Contract Management software for the initiation, processing and execution of contracts with vendors as needed. May represent the Senior Associate Athletic Director in committee meetings or matters related to sport operations/travel. Follow FIU procedures in the execution of purchasing requirements. Prepares financial analysis, reports, and metrics. Works with internal and external auditors as needed. Serves as the University's credit card holder and approver for departmental transactions. Adheres to University's credit card policies and procedures. Supervises and provides guidance to assigned staff. Assists with the development and implementation of the Athletic wide budget. Analyzes develops and implements more streamlined and efficient processes for handling travel transactions within the current University systems, with a focus on reducing paper-based workflows and maximizing automation. Oversees travel related foundation reimbursement transactions process. Minimum Qualifications: Bachelor's degree in an appropriate area of specialization and four (4) years of experience or Master's degree in an appropriate area of specialization and two (2) years of appropriate experience. Job Category: Administrative Advertised Salary: $62,000 - $67,000 Work Schedule: Begin time: 8:30 AM End time: 5:00 PM Pre-Employment Requirements: Expanded Background Check Other Information: Ability to work evenings and weekends. Ability to work flexible hours as needed. For further information or to apply, please visit careers.fiu.edu and reference Job Opening ID # 533989

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