Executive Assistant to Marketing Senior Vice President Job at hp in Palo Alto
hp, Palo Alto, CA, United States
Executive Assistant to Marketing Senior Vice President
Job Summary
This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments, and creates statistical and analytic reports and presentations for executives highlighting relevant insights.
Responsibilities
- Perform advanced tactical and strategic administrative support tasks for upper executive-level employees.
- Handle advanced administrative duties like key records maintenance, compiling data for reports, preparing expense reports, and editing executive presentations.
- Take ownership of executives' calendars, scheduling complex meetings, managing conflicts, and prioritizing appointments.
- Act as a gatekeeper, screening and prioritizing phone calls and emails.
- Manage all aspects of executive travel, including international trips and visa applications.
- Handle sensitive and confidential information with discretion.
- Generate statistical and analytic reports for strategic planning and prepare presentations with relevant insights.
- Act as a primary point of contact between upper executive-level employees and internal/external stakeholders.
- Coordinate administrative work within the department/division.
- Supervise entry-level executive assistants or administrative support staff.
Education & Experience Recommended
High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. Typically has 8+ years of related work experience, preferably in senior/advanced general administrative support.
Knowledge & Skills
- Administrative Support
- Calendar Management
- Event Planning
- Expense Reports
- Google Workspace
- Microsoft SharePoint
- Travel Arrangements
- Workflow Management
Impact & Scope
Impacts multiple departments and leads large, cross-division functional teams or projects.
Complexity
Works on assignments that are highly complex in nature where a strong degree of initiative and technical knowledge are required to resolve problems.
Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.
Salary and Benefits
The base pay range for this role is $95,250 to $143,800 annually with additional opportunities for pay in the form of bonus and/or equity (applies to US candidates only). HP offers a comprehensive benefits package for this position, including health, dental, and vision insurance, long term/short term disability insurance, and generous time off policies.
Job - Administration
Schedule - Full time
Shift - No shift premium (United States of America)
Travel - No
Relocation - No
Equal Opportunity Employer (EEO)
HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran.