Assistant Office Services Manager, SG-18

NY HELP Yes Agency Financial Services, Department of Title Assistant Office Services Manager, SG-18 Occupational Category Administrative or General Management Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $65001 to $82656 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.50 Workday From 8 AM To 6 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? No County New York Street Address One State Street City New York State NY Zip Code 10004 Duties Description The New York State Department of Financial Services seeks to build an equitable, transparent, and resilient financial system that benefits individuals and supports business. Through engagement, data-driven regulation and policy, and operational excellence, the Department and its employees are responsible for empowering consumers and protecting them from financial harm; ensuring the health of the entities we regulate; driving economic growth in New York through responsible innovation; and preserving the stability of the global financial system.The Department of Financial Services (DFS) is seeking candidates for the position of Assistant Office Services Manager in Office Services and Facilities Management. Duties include, but are not limited to, the following:• Implements DFS policies and procedures and executing management directives;• Oversees the management of agency space and facility building service requirements;• Provides daily on-site supervision of office services operations;• Oversees the entry of employee profiles and monitors tasks related to onboarding, change management, and offboarding;• Maintains intranet information and recommends intranet changes;• Utilizes records maintenance, purchasing and inventory control systems;• Maintains schedule for preventative maintenance;• Works with DFS/IT to handle administrative functions in support of telecommunication responsibilities;• Assist IT staff and IT Networking team for future builds;• Assists with the receipt and disposal of surplus items;• Oversees the receipt, sorting and distribution of mail and packages in compliance with mailing regulations and guidelines;• Ensures timely completion of courier service and similar related requests;• Collaborates with division management to coordinate with building management on health, safety and comfort issues;• Works with Agency Emergency Management Coordinator to assist with AED/CPR and Fire/Evacuation Team and monitors emergency equipment and supplies;• Purchases and coordinates items for the ergonomics program;• Coordinates services with electric, cleaning, paper shredding/disposal, and building related vendors;• Monitors security equipment and programs access cards, including after?hours building access; liaise with building security to maintain access as required for other needs;;• Assist as necessary with Facilities operations to ensure smooth operation, and• Other duties as assigned. Minimum Qualifications Appointment method:Minimum Qualifications: Six years of experience, including two at a supervisory level, in at least two of the following office services: property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention. An associate degree can substitute for two years of experience; a bachelor’s degree can substitute for four years of experience; a master’s degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.NY HELPS: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply (see minimum qualifications above). At this time, agencies may recruit and hire employees by making permanent non-competitive appointments. At a future date (within one year of appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.List Appointment: Candidates must be reachable on the Civil Service eligible list for 00-438010 or 26-542010.Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Sections 70.1 or 52.6 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/. Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades. Additional Comments Please note that a change in negotiating unit may affect your salary, insurance and other benefits.Salary: $65,001 - $82,656Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,400 annual downstate adjustment. Some positions may require additional credentials or a background check to verify your identity. Name Ryan Taratus Telephone Fax 518-402-5071 Email Address ryan.Taratus@dfs.ny.gov Address Street One Commerce Plaza 3rd Floor City Albany State NY Zip Code 12257 Notes on Applying To Apply: Interested qualified candidates must submit a resume and letter of interest no later than December 20, 2024 to the email address listed below. Please include the Vacancy ID in the subject line of your email to ensure receipt of your application. Email submissions are preferred.Ryan TaratusBox AOSM NYC 00904New York State Department of Financial ServicesOffice of Human Resources Management One Commerce Plaza, Suite 301Albany, NY 12257Email: ryan.taratus@dfs.ny.govFax: (518) 402-5071All candidates that apply may not be scheduled for an interview.Public Service Loan ForgivenessEmployment with New York State qualifies an individual for Public Service Loan Forgiveness (PSLF). This program forgives the remaining balance on any Direct Student Loans after you have made 120 qualifying monthly payments while working full-time for a U.S. federal, state, local, or tribal government or not-for-profit organization. To learn more about the program and whether you would qualify, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-serviceAMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONSUnder the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.All people with disabilities are encouraged to apply to all jobs for which they meet the minimum qualifications.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 473-3130 or via email at response@oer.ny.gov.