Administrative Assistant

The Alden Network - As an Administrative Assistant , you will provide administrative support to the CEO, ensuring smooth operations and effective communication across the organization. This role requires a proactive, adaptable individual who is capable of managing multiple tasks, maintaining confidentiality, and prioritizing day-to-day office and administrative needs. Key Responsibilities: CEO Support : Manage the CEO’s calendar, including scheduling meetings and appointments. and travel arrangements. Correspondence Management : Handle incoming communications (calls, emails, etc.) for the CEO, ensuring timely responses and follow-ups. Document Preparation : Draft, edit, and proofread correspondence, reports, presentations, and other documents as needed. Meeting Coordination : Coordinate meetings, as needed. Confidentiality & Discretion : Handle sensitive information with the utmost discretion and professionalism. Project Support : Assist with special projects and initiatives led by the CEO, providing organizational and administrative support as needed. Liaison Role : Serve as a liaison between the CEO and other team members, residents, families, and external partners, ensuring smooth communication and follow-up. Qualifications: High school diploma or equivalent required; associate degree or higher preferred. Proven experience as an administrative assistant, ideally supporting senior leadership. Strong organizational skills with the ability to prioritize and manage multiple tasks in a fast-paced environment. Excellent written and verbal communication skills with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software. Ability to work independently, take initiative, and anticipate the needs of the CEO. Strong interpersonal skills and ability to maintain professional relationships with staff, customers, and external contacts. Ability to handle confidential and sensitive information with discretion. Positive, proactive attitude and a strong sense of professionalism.