K-8 School Administrative Assistant II

Position Type: Secretarial/Clerical/School Administrative Assistant Date Posted: 12/5/2024 Location: Skyline Ranch K-8 Date Available: When Filled Closing Date: 12/19/2024 Additional Information: Show/Hide Job Title: K-8 School Administrative Assistant II Department: As assigned Reports To: Site Principal FLSA Status: Non Exempt Prepared By: Human Resource Department Equity Statement In FUSD, educational equity means putting kids first by providing the resources necessary to attain success. We are committed to educational equity by removing barriers, being inclusive, valuing diversity, and empowering the community. Summary Under the direct supervision of the principal, or other administrator, to provide clerical, secretarial, and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, and instructional and support employees. Essential Functions Prepare, copy, and distribute notices, memoranda, or other correspondence for the purpose of informing school employees regarding activities, events, or other work-related matters. Assist in planning and scheduling school events and activities, and maintaining the calendar of school and students' events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Assist in maintaining documents, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Assist in maintaining inventories of supplies and materials for the purpose of ensuring items' availability. Assist visitors to the office, including students, parents, substitute teachers, and others. Answer telephone calls, and provide information and assistance to callers. Distribute incoming mail appropriately; send outgoing mail. Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Register new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into the computer system regarding enrollment and student records (e.g., transportation, free and reduced lunch program, attendance, withdrawals). Respond to inquiries from students, parents, and employees, providing information, facilitating communication among parties and/or providing direction. Perform other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school. Travel Requirements Limited travel to and from meetings may be required. Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility. Knowledge, Skills, and Abilities Ability to describe problems and work orally or in writing to the supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees, and others. Organizational and time management skills. Knowledge of office management procedures. Physical and Mental Demands, Work Hazards Work in standard office and school building environments. Use standard office equipment such as a personal computer, copy machine, fax machine, telephone. Qualifications Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to: Graduation from high school. Some shorthand or speed writing skills are desirable. Successful experience with office management is preferred. One to three years school secretary preferred. Terms of Employment Hourly rate based on Grade D minimum $16.75. 11-month position, 8 hours per day. Benefits as assigned for this position. Clearances Criminal Justice/Fingerprint Clearance. Measles/Mumps/Rubella Immunity/Vaccination. Valid I-9 form. Evaluation Performance in this position will be regularly evaluated by the site principal, or their designee. Notice of Non-Discrimination: The Florence Unified School District steadfastly upholds the commitment to educational equity, which means putting kids first by providing the resources necessary to attain success. We are resolute in our dedication to educational equity, which involves removing barriers, fostering inclusivity, valuing diversity, and empowering the community. The Florence Unified School District does not discriminate on the basis of race, color, national origin, sex, age or disability in admission or access to or treatment or employment in its policies, procedures or practices, in compliance with Title VI, Title VII, Title IX, Section 504 and the Americans with Disabilities Act. The lack of English language skills shall not be a barrier to admission or participation in the district's activities and programs. The Florence Unified School District also does not discriminate in its hiring or employment practices. This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator(s): the District Title IX Coordinator, and/or the District 504 Coordinator, both of which can be located on our web page www.fusdaz.com or in person at 1000 South Main Street, Florence, Arizona. Or by phone at (520) 866-3500.