Administrative Assistant

Administrative Assistant- Our client is a large investment firm with offices around the world. They are looking for an Administrative Assistant for the CFO RESPONSIBILITIES • Maintenance and management of calendars utilizing Microsoft Outlook. • Answer all phone calls in a professional manner, take messages or assist directly when appropriate. • Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas, and any other required documents). • General administrative support including creating, maintaining, and editing documents, spreadsheets, and presentations. • Process expense reports in Concur ensuring compliance with the Travel & Expense Policy. • Distribute daily mail to appropriate team members. • Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk. • Track team PTO and Sick days. • Ad-hoc assignments as requested. QUALIFICATIONS • Minimum 3 years of senior level admin experience. • Strong organizational skills and attention to detail are crucial. • Proficiency in Word, PowerPoint, and Excel • Excellent research, writing, and communication skills • Excellent time management, organizational and interpersonal skills. • Resourceful, well organized, highly dependable, efficient and detail oriented. • Hands-on problem solver. • Must be able to handle confidential information with the appropriate level of discretion. • Ability to work in a team environment. • Bachelor's Degree preferred. Base salary -$70-$75K plus $5K bonus