Student Services Administration Professional III

Student Services Administration Professional III Posting Number req21391 Department Sch Geography, Dev & Environ Department Website Link Location Main Campus Address Tucson, AZ USA Position Highlights This position provides management and leadership in support of our undergraduate and graduate students. This position requires a specialized knowledge of university policies and systems essential to curricular management and student services such as registration, class schedules, course catalog, and grade reporting. This position monitors students progress towards degree and provides strategic input to faculty leadership regarding both the undergraduate and graduate programs. Assist students in degree completion and succeeding academically and personally. This position reports to the School Director. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here. Duties & Responsibilities Duties and Responsibilities Provides program leadership as liaison with campus units, faculty and community partners, ensuring alignment with strategies and policy Routinely provides strategic input for the Director of Undergraduate Studies, drawing on in-depth expertise of University policies and systems that govern undergraduate program administration Oversees graduate recruitment, admissions, compliance, and student progress using specialized knowledge of GradApp and GradPath systems Provides assistance and guidance to students as needed in all aspects of student services. Provides strategic input to the Director of Graduate Studies utilizing expertise on Graduate College policies and procedures to consider strategically how these are shaping management of the graduate program or the development of new programs. Uses knowledge of and experience with other colleges and units across the University to develop strategic initiatives related to undergraduate and graduate programs. Leads lower-level staff in supporting curriculum, enrollment and classroom scheduling duties. Administers programs to support graduate and undergraduate students throughout their experience in the School / College Provide programmatic and strategic assistance to Directors for strategic planning, including 2-year course plans and general education proposals. Supports graduate program orientation and registration. Manage communications regarding insurance, funding, international student tax withholdings, and travel awards. Manage graduate funding, assistantships, scholarships, fellowships and placeholders. Support international students with visa requirements, tax issues, and insurance guidance Maintains graduate student records, progress towards degree data, and generate offer letters Collaborate with Admissions Specialists and Degree Auditors for smooth processing. Manages course schedules across various modalities and terms; maintains and update course catalogs, room reservations, enrollment data and course modifications. Utilizes University systems department tools with proficiency Submits and manages proposals for new academic programs and certificates. Maintains departmental curriculum and enrollment files, course syllabi records and course evaluations. Collaborate with business office on the SBS Temporary Teaching budget report Coordinate departmental scholarships and award SBS scholarship funding. Knowledge, Skills, and Abilities Skill in planning, analyzing and coordinating activities and establishing priorities Ability to manage and build teams. Exceptional time management skills, with the ability to manage multiple deliverables simultaneously Excellent communication skills with the ability to distill information and results into simple concepts and actions for a variety of audiences. Ability to analyze and interpret data and solve practical problems. Critical thinking and problem-solving skills. Minimum Qualifications Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 5 years of relevant work experience, or equivalent combination of education and work experience. Preferred Qualifications Experience in higher education preferred FLSA Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $53,039 - $66,299 Compensation Type salary at 1.0 full-time equivalency (FTE) Grade 7 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Grade Range Minimum $53039 Grade Range Midpoint $66299 Grade Range Maximum $79558 Career Stream and Level PC3 Job Family Student Services Admin Job Function Student Services Type of criminal background check required: Name-based criminal background check (non-security sensitive) Number of Vacancies 1 Target Hire Date 12/17/2024 Expected End Date Contact Information for Candidates Brittany Schoenfelder: bschoenfelderarizona.edu Open Date 12/5/2024 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Diversity Statement At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness. Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryactarizona.edu.