University of Washington
GRADUATE PROGRAM ADVISER (0.5 FTE)
University of Washington, Seattle, Washington, us, 98127
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Job Location Detail: Hybrid with 1-2 days in person at SLU, F-508
Posting Date: 12/03/2024
Closing Info: Open Until Filled
Salary: 50% of $5,500 - $6,300 per month
Other Compensation:
Shift: First Shift
Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Microbiology has an outstanding opportunity for a
part-time 50% Graduate Program Advisor
position. The Graduate Program Adviser (GPA) reports to the Director of the Department of Microbiology. The primary role of this position is to manage the Microbiology graduate program operations. These duties involve strategic planning and require a high level of tact and professionalism, excellent communication skills, and the ability to maintain and protect confidential student records. All academic advising needs to be in line with mission and vision of the Department’s Graduate Program Advisory Committee (GPAC), often times requiring the Committee’s approval for specific milestones and decisions. Open, regular and good communication with the GPAC is essential for the success in this position.
DUTIES AND RESPONSIBILITIES
(60%) Current Graduate Student Progress Management and Advising:
Ensure timely and reliable scheduling and coordination of grad-level MICROM and CONJ courses.
Providing guidance to graduate students concerning lab rotations, courses, campus choices, resources, graduate school/GO-MAP events, and funding resources.
Under the direction of the Graduate Program Advisory Committee, manage student progress and monitor benchmarks for degree candidacy (topics exam, general exam).
Counseling students who meet the requirements to exit the program with either a Master’s degree or PhD on administrative process logistics.
Manage and generate quarterly tuition disbursements for graduate students.
(30%) Graduate Student Recruitment, Program Analysis and Coordination:
Liaise with Academic Counselor and Graduate Admissions Committee to coordinate annual Grad Student Recruitment applications (typically 215-280) and format for faculty review.
Perform recruitment and conduct outreach for graduate admissions cycle (On campus grad fair, SACNAS, other related events), including new grad admissions, new lab assignments and orientation for new graduate students.
Develop and maintain Graduate student records and web pages to optimize access to services and events and ensure effective program evaluation and reporting practices.
(10%) Graduate Program Events Coordination:
Manage expenditures and coordinate logistics associated with: o The annual graduate program recruitment o Graduate hooding ceremony o Annual new graduate student orientation o Annual graduate student “welcome” events.
Other events throughout the year involving the Microbiology graduate program.
When needed, attend conferences to staff a booth for the Microbiology graduate program.
Other duties as assigned.
MINIMUM REQUIREMENTS
Bachelor's Degree in Education; business; administration or related field.
Three years of related work experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Demonstrated experience with program coordination and best practices.
Excellent written and verbal communication skills.
Demonstrated ability to work independently, problem solve, take initiative, set priorities, and handle multiple projects efficiently and effectively.
Proven experience working in a deadline-driven environment.
DESIRED QUALIFICATIONS
Experience counseling/advising students in academic settings.
Experience working with Student Data Base (SDB).
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
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UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Microbiology has an outstanding opportunity for a
part-time 50% Graduate Program Advisor
position. The Graduate Program Adviser (GPA) reports to the Director of the Department of Microbiology. The primary role of this position is to manage the Microbiology graduate program operations. These duties involve strategic planning and require a high level of tact and professionalism, excellent communication skills, and the ability to maintain and protect confidential student records. All academic advising needs to be in line with mission and vision of the Department’s Graduate Program Advisory Committee (GPAC), often times requiring the Committee’s approval for specific milestones and decisions. Open, regular and good communication with the GPAC is essential for the success in this position.
DUTIES AND RESPONSIBILITIES
(60%) Current Graduate Student Progress Management and Advising:
Ensure timely and reliable scheduling and coordination of grad-level MICROM and CONJ courses.
Providing guidance to graduate students concerning lab rotations, courses, campus choices, resources, graduate school/GO-MAP events, and funding resources.
Under the direction of the Graduate Program Advisory Committee, manage student progress and monitor benchmarks for degree candidacy (topics exam, general exam).
Counseling students who meet the requirements to exit the program with either a Master’s degree or PhD on administrative process logistics.
Manage and generate quarterly tuition disbursements for graduate students.
(30%) Graduate Student Recruitment, Program Analysis and Coordination:
Liaise with Academic Counselor and Graduate Admissions Committee to coordinate annual Grad Student Recruitment applications (typically 215-280) and format for faculty review.
Perform recruitment and conduct outreach for graduate admissions cycle (On campus grad fair, SACNAS, other related events), including new grad admissions, new lab assignments and orientation for new graduate students.
Develop and maintain Graduate student records and web pages to optimize access to services and events and ensure effective program evaluation and reporting practices.
(10%) Graduate Program Events Coordination:
Manage expenditures and coordinate logistics associated with: o The annual graduate program recruitment o Graduate hooding ceremony o Annual new graduate student orientation o Annual graduate student “welcome” events.
Other events throughout the year involving the Microbiology graduate program.
When needed, attend conferences to staff a booth for the Microbiology graduate program.
Other duties as assigned.
MINIMUM REQUIREMENTS
Bachelor's Degree in Education; business; administration or related field.
Three years of related work experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS
Demonstrated experience with program coordination and best practices.
Excellent written and verbal communication skills.
Demonstrated ability to work independently, problem solve, take initiative, set priorities, and handle multiple projects efficiently and effectively.
Proven experience working in a deadline-driven environment.
DESIRED QUALIFICATIONS
Experience counseling/advising students in academic settings.
Experience working with Student Data Base (SDB).
Application Process:
The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
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