Robert Half
Executive Assistant Job at Robert Half in New York
Robert Half, New York, NY, US
Job Description
Job Description
We are offering a long-term contract employment opportunity for an Executive Assistant in the vibrant location of New York, New York. Operating within the financial services industry, this role involves using a variety of software tools to manage tasks and ensure efficient operations.
Responsibilities:
• Utilize ADP - Financial Services to perform various tasks and maintain organization
• Conduct and manage conference calls using Cisco Webex Meetings
• Manage and organize schedules, including calendar management and setting up meetings
• Use Concur for travel and expense management
• Handle and organize correspondence in a timely and detail-oriented manner
• Utilize CRM for customer relationship management and tracking
• Oversee timekeeping and scheduling with Kronos Timekeeping System
• Ensure clear and effective communication across all levels of the organization
• Use About Time software for efficient time tracking and management
• Assist with other administrative tasks as needed.• Minimum of 3 years of experience in an Executive Assistant role or similar position.
• Proficiency in ADP - Financial Services is mandatory.
• Experience with Cisco Webex Meetings is required for conducting and managing virtual meetings.
• Familiarity with Concur for managing travel and expense reports.
• Proficient in using CRM software to manage customer relationships and interactions.
• Knowledge of Kronos Timekeeping System for efficient management of workforce.
• Experience with About Time software for effective time and project management.
• Exceptional calendar management skills, with the ability to schedule and prioritize meetings, deadlines, and tasks.
• Excellent communication skills, both written and verbal, for effective interaction with executives and stakeholders.
• Experience in managing conference calls, ensuring smooth communication and coordination.
• Ability to handle correspondence with professionalism and discretion, maintaining confidentiality where required.
Responsibilities:
• Utilize ADP - Financial Services to perform various tasks and maintain organization
• Conduct and manage conference calls using Cisco Webex Meetings
• Manage and organize schedules, including calendar management and setting up meetings
• Use Concur for travel and expense management
• Handle and organize correspondence in a timely and detail-oriented manner
• Utilize CRM for customer relationship management and tracking
• Oversee timekeeping and scheduling with Kronos Timekeeping System
• Ensure clear and effective communication across all levels of the organization
• Use About Time software for efficient time tracking and management
• Assist with other administrative tasks as needed.• Minimum of 3 years of experience in an Executive Assistant role or similar position.
• Proficiency in ADP - Financial Services is mandatory.
• Experience with Cisco Webex Meetings is required for conducting and managing virtual meetings.
• Familiarity with Concur for managing travel and expense reports.
• Proficient in using CRM software to manage customer relationships and interactions.
• Knowledge of Kronos Timekeeping System for efficient management of workforce.
• Experience with About Time software for effective time and project management.
• Exceptional calendar management skills, with the ability to schedule and prioritize meetings, deadlines, and tasks.
• Excellent communication skills, both written and verbal, for effective interaction with executives and stakeholders.
• Experience in managing conference calls, ensuring smooth communication and coordination.
• Ability to handle correspondence with professionalism and discretion, maintaining confidentiality where required.