Executive Assistant

Krismar Construction is looking for an Executive Assistant to work with a V-level executive and our team on high end commercial development projects. The ideal candidate will provide top-level assistance for executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Interest in the construction and real estate industry is preferred. Officed out of Burbank and Santa Monica. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Organizing Project Budget Efforts – with possible interaction with our Trade Partners Producing Project Files – physical files that are available for internal use Electronic Filing of Correspondence and Important Documents for Projects Tracking Action Item Lists for multiple projects Prepare, send, receive and track contract and change order documents. Request, receive and track certificates of insurance Request prints of drawings Consultant Agreements – filing and assembling documents as needed Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

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