Professional Services Contract Administrator - Denver, CO

Professional Services Contract Administrator - Denver, CO Print (https://www.governmentjobs.com/careers/colorado/jobs/newprint/4756885) Apply  Professional Services Contract Administrator - Denver, CO Salary $68,100.00 - $83,160.00 Annually Location Denver, CO Job Type Full Time Job Number HAA-50004938-12/24 Department Department of Transportation Division Chief Engineer's Office Opening Date 12/11/2024 Closing Date 1/1/2025 11:59 PM Mountain FLSA Determined by Position Type of Announcement This position is open only to Colorado state residents. Primary Physical Work Address 2829 W. Howard Place, Denver, CO 80204 FLSA Status Exempt; position is not eligible for overtime compensation. Department Contact Information Priya.kumar@state.co.us How To Apply Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed. Description Benefits Questions Department Information This position is only open to Colorado state residents. New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year. About CDOT Do you want to make a difference in Coloradans’ lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you will have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page (https://www.codot.gov/topcontent/employment/overview.html) to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) package! CDOT for All CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive. Some positions may qualify for the Public Service Loan Forgiveness Program . For more information, go to https://studentaid.gov/pslf/ The eligible list created from this announcement may be used to fill one or more positions. #LI-POST Description of Job About the Unit The Professional Services Contract Administrator works in the Engineering Contracts Unit at the Colorado Department of Transportation's (CDOT's) Headquarters office in Denver, Colorado. The Unit provides professional services and construction contracting services to the Department. The Unit is also responsible for providing training and all necessary support to construction and consultant industry partners and CDOT contract administrators and staff on contracting processes. About the Position This position provides expertise in the application and utilization of statutory guidance, administrative rules, policies, principles and practices pertaining to the procurement of contracts for professional services (architectural & engineering) projects. The Contract Administrator is responsible for delivery of the professional service contracts including project advertisement, maintenance of the bidding webpages, training of selection panel members on statutory requirements, verification of consultant proposal compliance, and acting on behalf of the Department to respond to protests, award projects and write a variety of consultant contract documents. The Professional Services Contracting Officer also plans, tests and implements new software and executive initiatives; negotiates terms and fee percentages; and contributes to public relations with the consultant community. This position develops rules and procedures as conditions change and new methods of business are initiated. Major duties and responsibilities include, but are not limited to: Provides day to day leadership for professional services contracting activities Directs the advancement of professional service and alternative delivery projects from consultant prequalification, advertisement for consultant services, selection of professional service consultants, contract award, issuance of task order documents and notice to proceed. Conducts special analyses and develops reports as required by management to resolve issues pertaining to the bidding process, fostering competition, and process improvements to improve efficient project delivery. Develops and implements training programs for the consultant selection process Trains panelists on agency, state and federal requirements for panel discussions and on legally permissible considerations in the selection of consultants for professional service contracts; develops guidelines and documentation, and tracks the statewide panelist program. Plans, implements and trains internal and external users on updates to software platforms used in bidding and evaluation including SRM, DocBuilder and Salesforce. Develops and implements QA & QC and Workload Distribution Processes for Contracts and Task Orders; monitors projected volume of work for various unit functions and staff production and error rates. Coordinates with Accounting, Procurement, and The Office of Information Technology to evaluate areas of risk associated with contracting errors and develops or revises processes to address any issues. Plans, implements, trains staff, and internal customers on appropriate contract types and necessary provisions. Serves as a back-up for the other unit including construction and intergovernmental agreements. Other duties as assigned. Work Environment: Typical hours – Monday – Friday 8:00 am – 5:00 pm Daytime travel during business hours to trainings, selections and debrief meetings. 5% overnight travel for trainings, Required to drive CDOT vehicles Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Minimum Qualifications Seven years of professional experience closely related to the major job duties Three of the seven years must have been full-time professional contract experience. Contract experience must have included writing new contracts and modification documents as well as processing a high volume of contract documents through an established process. Experience with contracts within Colorado State Government is preferred. OR A bachelor's degree from an accredited college or university in public administration, business administration, law, or a closely related field of study. (A copy of your transcript showing degree conferralmustbe submitted to verify this requirement.) AND at least three years of full-time professional contract experience. Contract experience must have included writing new contracts and modification documents as well as processing a high volume of contract documents through an established process. Experience with contracts within Colorado State Government is preferred. OR A Master's Degree from an accredited college or university in public administration, business administration, law, or a closely related field of study. (A copy of your transcript showing degree conferralmustbe submitted to verify this requirement.) AND at one year full-time professional contract experience. Contract experience must have included writing new contracts and modification documents as well as processing a high volume of contract documents through an established process. Experience with contracts within Colorado State Government is preferred. Substitutions: Additional work experience that provided the same kind, amount and level of knowledge acquired in the required education, will substitute on a year-for-year basis for the required bachelor's degree but not for the specific experience.. NOTE: If using education to qualify, a legible copy of your unofficial college transcript(s) or credential evaluation report must be submitted with your application. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Conditions of Employment Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section. Stronger candidates will be those that demonstrate depth and breadth of skill and ability, through a combination of professional experience and formal training, to successfully perform the duties and responsibilities of this position. Preferred Qualifications The Exceptional Applicant will be an experienced contract administrator with proven ability or accomplishment in the following: Demonstrated success with the duties listed in the Description of the Job section; Years of State service experience related to the duties of this position; Highest work/personal ethics and integrity; Comprehensive knowledge and experience reviewing and monitoring contracts for legal compliance; Comprehensive knowledge and experience drafting contract provisions, contract modification documents and executing contracts; Extensive experience writing, preparing, negotiating, coordinating, reviewing government contracts; Experience with Federal Code of Regulations, Federal Highway Administration (FHWA) guidelines and the Stewardship Agreement with FHWA, Colorado Revised Statutes, the Utility Accommodation Code, Office of the State Controller (OSC) Guidelines, Policies and Procedural Directives related to IGAs, utilities and railroad contracts; Comprehensive knowledge and experience with the Colorado State fiscal rules; Working knowledge of CDOT's SAP/Supplier Relationship Management (SRM)software; Excellent negotiation skills; Superior customers service skills; Skilled and experienced in developing and providing training to diverse audiences. Leadership skills and experience; Strong written and verbal communication skills; Excellent facilitation and presentation skills; Excellent reasoning, investigative, analytical, problem solving, and decision making skills; Strong attention to technical detail and accuracy; Ability to partner with professionals, staff, consultants and other governmental staff, with sensitivity to their needs and priorities; Ability to negotiate mutually acceptable solutions and build consensus through give and take; Strong ability to take initiative to solve problems in an innovative manner; Effective interpersonal and relationship building skills; Proven ability to manage multiple assignments, priorities, and projects in a demanding environment; Being open to change and new information; adapting behavior and work methods in response to changing conditions or unexpected obstacles; Excellent time, project management, and organizational skills; Working effectively in both independent and team situations; Ability to work under tight deadlines and be adaptable to changing assignments; Effective research skills; Passion for safety; Fluency in Microsoft Office Suite which is used to create documents, Google Suite, OnBase, SAP and the ability to quickly learn new software. Supplemental Information Applicant Checklist Complete Applications must include the following documents: A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement) A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.) A cover letterthat describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.Cover letters must be uploaded as an attachment to your online application.Cover letters will not be accepted after the closing date and time of the announcement. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all course work and degree(s) conferred, or your NACES accreditation.Please submit this as an attachment to your online application. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application. Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected. Notifications: All correspondence regarding your status in the selection/examination process will be via email . Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email . Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website. The Hiring Process: All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications. Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager. Transfer, Non-Disciplinary Demotion or Reinstatement If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. Employment Screening If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.” Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439, and can be reached at 877.360.4636 or 888.222.0667. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report. Appeal Rights If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( dpa_state.personnelboard@state.co.us ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. Equity, Diversity, and Inclusion The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran’s status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions. ADAAA Accommodations CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Priya Kumar atPriya.kumar@state.co.us Former State Employees Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application. PK(SAP #50004938/PCR #59576) The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon. 01 If you are a current or previous State of Colorado classified employee, please provide your Employee Identification Number (EID) in order to verify your current or previous employment. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A". 02 Please describe your contract experience writing new contracts and modification documents as well as processing a high volume of contract documents through an established process. Please provide the names of employer(s) where you performed these responsibilities and the dates of employment ( mo/yr - mo/yr.) If none, write N/A. Please do not write, "See resume" 03 If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Unofficial copies are acceptable, but they must show the name of the school, your name, all course work and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Yes, I am using education to qualify and have attached my transcript(s). No, I have not attached transcripts to my application because I am using experience to meet the minimum qualifications. I have requested my transcripts from my college/university and will email them to Priya.Kumar@state.co.us within 5 business days of the close date of the job announcement. 04 A cover letter and chronological resume are required. Cover letters and resumes must be uploaded as attachments to your online application. Cover letters and resumes will not be accepted after the closing date and time of the announcement. Please note: The education, experience, abilities, and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your cover letter should address your interest in and qualifications for this job with CDOT. Please be specific and detailed in describing experience, abilities, and accomplishments as they relate to this position's requirements and major duties as described in the announcement. Yes No 05 If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application. Yes No - I am a veteran, but I do not qualify for veterans' preference N/A - I am not a veteran 06 Have you been subject to disciplinary action in the last three years of your work experience? If so, please provide details of that disciplinary action. If not, please state "N/A". 07 Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A". 08 We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to: • Autism • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS • Blind or low vision • Cancer • Cardiovascular or heart disease • Celiac disease • Cerebral palsy • Deaf or hard of hearing • Depression or anxiety • Diabetes • Epilepsy • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome • Intellectual disability • Missing limbs or partially missing limbs • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS) • Psychiatric cond Yes, I Have A Disability, Or Have A History/Record Of Having A Disability No, I Don't Have A Disability, Or A History/Record Of Having A Disability I Don't Wish To Answer 09 The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated. Please confirm that you filled out the application in full, including the work experience section. Yes No Required Question Agency State of Colorado Address See the full announcement by clicking the "Printer" icon located above the job title Location varies by announcement, Colorado, -- Website https://careers.colorado.gov/ Apply Please verify your email addressVerify Email