Virginia Department of Human Resource Management
Program Management Specialist
Virginia Department of Human Resource Management, Richmond, VA, United States
Program Management Specialist
Job no: 5030759
Work type: Full-Time (Salaried)
Location: Richmond (City), Virginia
Categories: Audit and Finance
Title: Program Management Specialist
State Role Title: Prog Admin Specialist II
Hiring Range: $69,611 - $113,118
Pay Band: 5
Agency: VA Dept of Transportation
Location: Central Office, Richmond, Virginia
Agency Website: https://www.virginiadot.org/jobs
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Transportation (VDOT) is excited to announce a competitive opportunity to serve as a Program Management Specialist in our Central Office's Federal Programs Management Division. This position is located in Richmond, Virginia.
What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.
This position manages tasks required to ensure maximum usage of federal funds. Maintain and update STIP database. Prepare requests for TIP amendments.
Additional responsibilities include but are not limited to:
Strategy Activities: Review potential projects to be included in Annual Strategy. Prepare, maintain, update and communicate to management a strategy to plan obligations to maximize federal spending authority. Manage and monitor maintenance groupings and prioritize reviews of new or changing projects that may impact the obligation plan.
Correspondence and Federal Legislation: Respond to inquiries concerning federal funding and STIP related matters. Research and respond to inquiries from FHWA and department personnel concerning programming of federal funds and project eligibility for federal reimbursement.
STIP and TIP Amendment: Prepare STIP and TIP amendment and modification requests, verifying accuracy of data through iSYP and PCES databases, and programming appropriate federal funding sources. Maintain and update STIP and Groupings databases. Assist with development and preparation of annual reports. Review projects scheduled for advertisement to assure project included in STIP. Review data for CN phase of projects to determine the impact on STIP and TIP and Federal Strategy. Work with districts and FHWA for STIP and TIP amendment approval.
Minimum Qualifications
• Ability to communicate effectively orally and in writing with customers.
• Experience applying statewide, federal planning practices and regulations as they relate to STIP.
• Skill in the use of computer, software systems including Excel and Access databases.
• Ability to manage multiple tasks.
• Knowledge of state highway financing, federal highway financing, federal programs, procedures, rules, and regulations.
• Ability to analyze, research and interpret data.
Additional Considerations
• A combination of training, experience, or education in Business Administration, Project Management, Accounting, Fiscal Management, or related field.
• Demonstrated ability to analyze and interpret financial data in compliance with federal and state laws, regulations, policies, and procedures.
• Ability to perform in-depth, multi-system detailed research and reconciliations and maintain documents that are accurate, complete, and auditable.
• Project tracking and management experience with the ability to manage complex, multi-funded, multi-phase projects.
• Ability to work in a time-sensitive, deadline-oriented environment with demonstrated ability to manage, organize, and prioritize tasks.
• Proficient skill in the use of computers, databases, and software applications to include Microsoft Office products.
• Strong communication skills with the ability to work in both an independent and team environment.
• Demonstrated skill providing support to various levels of an organization, both internally and externally
• Self-starter with ability to follow guidance and written processes.
• Experience with regulatory or financial reporting.
• Experience developing training material and providing training to various audiences.
• Knowledge of VDOT programs, policies, project programming and scheduling activities.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position requires a fingerprint based Criminal History Background Check, DMV Record Check, and Work History Verification with references.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
Additional positions may be filled from this recruitment within 90 days.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information
Name: Tammy Varble
Phone: (804) 297-1568
Email: tammy.varble@vdot.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 11 Dec 2024 Eastern Standard Time
Applications close: 18 Dec 2024 Eastern Standard Time
Job no: 5030759
Work type: Full-Time (Salaried)
Location: Richmond (City), Virginia
Categories: Audit and Finance
Title: Program Management Specialist
State Role Title: Prog Admin Specialist II
Hiring Range: $69,611 - $113,118
Pay Band: 5
Agency: VA Dept of Transportation
Location: Central Office, Richmond, Virginia
Agency Website: https://www.virginiadot.org/jobs
Recruitment Type: General Public - G
Job Duties
The Virginia Department of Transportation (VDOT) is excited to announce a competitive opportunity to serve as a Program Management Specialist in our Central Office's Federal Programs Management Division. This position is located in Richmond, Virginia.
What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.
This position manages tasks required to ensure maximum usage of federal funds. Maintain and update STIP database. Prepare requests for TIP amendments.
Additional responsibilities include but are not limited to:
Strategy Activities: Review potential projects to be included in Annual Strategy. Prepare, maintain, update and communicate to management a strategy to plan obligations to maximize federal spending authority. Manage and monitor maintenance groupings and prioritize reviews of new or changing projects that may impact the obligation plan.
Correspondence and Federal Legislation: Respond to inquiries concerning federal funding and STIP related matters. Research and respond to inquiries from FHWA and department personnel concerning programming of federal funds and project eligibility for federal reimbursement.
STIP and TIP Amendment: Prepare STIP and TIP amendment and modification requests, verifying accuracy of data through iSYP and PCES databases, and programming appropriate federal funding sources. Maintain and update STIP and Groupings databases. Assist with development and preparation of annual reports. Review projects scheduled for advertisement to assure project included in STIP. Review data for CN phase of projects to determine the impact on STIP and TIP and Federal Strategy. Work with districts and FHWA for STIP and TIP amendment approval.
Minimum Qualifications
• Ability to communicate effectively orally and in writing with customers.
• Experience applying statewide, federal planning practices and regulations as they relate to STIP.
• Skill in the use of computer, software systems including Excel and Access databases.
• Ability to manage multiple tasks.
• Knowledge of state highway financing, federal highway financing, federal programs, procedures, rules, and regulations.
• Ability to analyze, research and interpret data.
Additional Considerations
• A combination of training, experience, or education in Business Administration, Project Management, Accounting, Fiscal Management, or related field.
• Demonstrated ability to analyze and interpret financial data in compliance with federal and state laws, regulations, policies, and procedures.
• Ability to perform in-depth, multi-system detailed research and reconciliations and maintain documents that are accurate, complete, and auditable.
• Project tracking and management experience with the ability to manage complex, multi-funded, multi-phase projects.
• Ability to work in a time-sensitive, deadline-oriented environment with demonstrated ability to manage, organize, and prioritize tasks.
• Proficient skill in the use of computers, databases, and software applications to include Microsoft Office products.
• Strong communication skills with the ability to work in both an independent and team environment.
• Demonstrated skill providing support to various levels of an organization, both internally and externally
• Self-starter with ability to follow guidance and written processes.
• Experience with regulatory or financial reporting.
• Experience developing training material and providing training to various audiences.
• Knowledge of VDOT programs, policies, project programming and scheduling activities.
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
This position requires a fingerprint based Criminal History Background Check, DMV Record Check, and Work History Verification with references.
Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.
VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.
We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
Additional positions may be filled from this recruitment within 90 days.
VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
Contact Information
Name: Tammy Varble
Phone: (804) 297-1568
Email: tammy.varble@vdot.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised: 11 Dec 2024 Eastern Standard Time
Applications close: 18 Dec 2024 Eastern Standard Time