Office Manager

Pacific Ridge Builders, Inc. is currently seeking a hands-on, skilled and experienced Office Manager to manage the day-to-day operations. Pacific Ridge Builders is a growing company that takes pride in having great talent on our fun and energetic team. We are looking for ambitious, friendly, organized team members who are dedicated to task completion and problem solving.

Job description

Office Manager will ideally have at least 3+ years of professional experience. He or she will play a critical role in ensuring the smooth operation of office functions, supporting staff and maintaining a productive work environment.

Responsibilities for this position include the following:

Facilities Management & Office Operations:

• Oversee the overall maintenance and operations of the office, ensuring a clean, organized, and efficient work environment.
• Manage relationships with vendors and service providers (cleaning, maintenance, IT support, utilities, office supplies, etc.).
• Asset and inventory management
• Oversee the procurement of office, field and marketing purchases
• Manage office budget related to supplies, services, and facility upgrades.

• Serve as the first point of contact for office-related inquiries and requests.
• Manage and track office equipment, inventory and supplies, ordering as needed.
• Assist with onboarding new employees by setting up equipment and providing necessary training

Event Coordination:

• Plan, assist, support and help execute internal and external company events, including team meetings, networking events, and special office functions.
• Manage the resources, communication, and logistics for events, including scheduling, venue selection, catering, guest lists, and more.

Safety & Field Management:

• Active resource and support for Field Operations including jobsite signage, field asset management and incident reporting.
• Partnering with leadership to support Safety with daily log monitoring, tailgate meeting monitoring and coordinating safety meetings.
• Management of company fleet including all monitoring and reporting, inspections, tracking vehicle maintenance, incident management, purchases and trade-ins and more.

Experience & Skills

• Prior experience in related field a plus

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and manage multiple projects in a fast-paced environment.
• Experience planning and coordinating events, from small gatherings to large conferences.
• Proficiency in Microsoft applications including Word, Excel, and Outlook
• A proactive and solution-oriented mindset with the ability to anticipate needs and prioritize tasks.
• Experience working with executive teams and providing administrative support is a plus.

Education & Certifications:

• 3+ years of office management or facilities management experience preferred
• Bachelor's degree preferred

This position is full-time onsite in Sunnyvale, CA. To be considered for this position, applicants must have the ability to work in the US without need for current or future visa sponsorship. Additionally Mandatory reference and background checks will be coordinated as a part of the hiring process.

Compensation

Depends on experience. This is a full-time position; the compensation package will include both a health benefits and a retirement plan