Event Manager| Macon Centreplex

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.

Overview

The Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event; hire, train, schedule and supervise all event staff; oversee building security and interact with local public safety officials to ensure events run smoothly; coordinate communication between event staff/security and delegate assignments; be responsible for and ensure overall customer and lessee satisfaction and experience.

This role will pay a salary of $45,000 to $50,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

This position will remain open until Dec 31, 2024.

Responsibilities

• Job Functions:
  • Advance, plan, service, and supervise all events
  • Recruit, train, schedule, and supervise event & security staff
  • Create work schedules for event & security staff, delegate assignments, and review performance/results
  • Provide leadership and guidance for event personnel
  • Recommend and evaluate required event staffing levels
  • Create and distribute detailed data sheets prior to every event
  • Prepare and approve bi-weekly payroll for all event staff and security staff
  • Analyze challenges, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of organizational objectives
  • Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public and municipal officials
  • Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed
  • Complete all duties with a customer service focus through teamwork & dedication to OVG's principles
  • Assist with the completion of pre-show event financial estimates and post-show event settlements
  • Assist in the preparation of building to meet the requirements of upcoming events/shows
  • Advise lessees on services available from independent contractors for events
  • Function as a liaison between users of the facility and the facility staff
  • Coordinate communication between building staff and show staff from load in through load out
  • Investigate and resolve event-related complaints in a professional manner ensuring customer satisfaction.
  • Maintain equipment (radios, metal detection wands, etc.) for all event and security staff
  • Make hospitality arrangements as needed
  • Communicate with municipal officials, including police, fire and medical services, event staff and public to ensure security of patrons and events run smoothly
  • Review emergency planning procedures with all event staff for each event
  • Serve as Manager on Duty as scheduled
  
  Nonessential Functions:
  • Experience with AutoCAD is preferred but not required
  • Other duties and responsibilities as assigned
  
  Intellectual/Social, Physical Demands and Work Environment:
  
  The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions
  
  of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform
  
  the essential functions.
  
  Intellectual/Social Demands:
  
  While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame.
  
  This position also requires constant use of interpersonal skills including, but not limited to: ability to direct/motivate/inform staff and foster collaboration, ability to recognize and resolve conflicts, and ability to openly communicate verbally and in writing with clients and co-workers.
  
  Physical Demands:
  
  While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information; and constantly moves about the arena and event sites before, during and after events to service clients and supervise staff. Walking and standing for long period of time are required on event days. Must be able to lift a minimum of 30 lbs.
  
  Work Environment:
  
  The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud during events, depending on the incumbent's location, and minimal during non-event times.

Qualifications

• 3-5 years of increasingly responsible experience in event management in a stadium, convention center or public assembly facility setting
  • Bachelor's degree from an accredited college/university with major coursework in facility management, hospitality management, business, or related field
  • Ability to communicate clearly and concisely in the English language, both orally and in writing
  • Strong computer skills in Microsoft Office applications, word processing, and Internet
  • Possession of, or ability to obtain, a valid drivers' license
  • Knowledge of operational characteristics of events
  • Ability to identify the needs of users of the facility
  • Knowledge of crowd management and control techniques
  • Knowledge of customer service practices
  • Knowledge of principles of supervision, scheduling, and training employees
  • Knowledge of fire and public safety regulations
  • Familiarity with terminology used in entertainment/convention/public assembly settings