Administrative Assistant Job at Coatue Management L.L.C. in San Francisco
Coatue Management L.L.C., San Francisco, CA, United States, 94199
About Rippling
Rippling gives businesses one place to run HR, IT, and Finance. It brings together all of the workforce systems that are normally scattered across a company, like payroll, expenses, benefits, and computers. For the first time ever, you can manage and automate every part of the employee lifecycle in a single system.
Take onboarding, for example. With Rippling, you can hire a new employee anywhere in the world and set up their payroll, corporate card, computer, benefits, and even third-party apps like Slack and Microsoft 365—all within 90 seconds.
Based in San Francisco, CA, Rippling has raised $1.2B from the world’s top investors—including Kleiner Perkins, Founders Fund, Sequoia, Greenoaks, and Bedrock—and was named one of America's best startup employers by Forbes.
We prioritize candidate safety. Please be aware that all official communication will only be sent from Rippling.com addresses.
About the role
Rippling is looking for a proactive, always-one-step-ahead Administrative Assistant to serve as a trusted partner to two executives in our business. We are running hard in a hyper-growth environment with fast-changing priorities, and we need your organizational skills to keep us on track.
What you will do
- Manage calendars including scheduling and preparation for internal and external meetings, 1:1s, interviews, and team events
- Ensure your executives have the information they need to be successful every day
- Ensure time is spent on the highest priority issues, shifting non-pressing engagements and to-dos to accommodate
- Organize domestic and international travel (flights, lodging, transportation, visas) and team onsites, as needed
- Take on special projects as they arise, coordinating from idea to plan to execution and post-mortem
- Prepare and edit presentations, communications, and other documents
- Build cross-team relationships, and advocate and promote Rippling’s culture
What you will need
- Great listener and collaborator
- Calm under pressure, emotional maturity, strong communicator
- Drive to research and exhaust all options, creatively solving problems and making things happen
- Use good business judgment to assess and manage ever-changing priorities, pivoting when needed
- Bringing organization to anything and everything
- Ability to work independently and demonstrate sound judgment
- Experience managing complex calendars, optimizing whenever possible, and expecting and handling last-minute changes with confidence
- Startup background or experience working in a hyper-growth environment preferred
Additional Information
Rippling is an equal opportunity employer. We are committed to building a diverse and inclusive workforce and do not discriminate based on race, religion, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other legally protected characteristics. Rippling is committed to providing reasonable accommodations for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email accomodations@rippling.com.
Rippling highly values having employees working in-office to foster a collaborative work environment and company culture. For office-based employees (employees who live within a 40 mile radius of a Rippling office), Rippling considers working in the office, at least three days a week under current policy, to be an essential function of the employee's role.
This role will receive a competitive salary + benefits + equity. The salary for US-based employees will be aligned with one of the ranges below based on location; see which tier applies to your location here.
A variety of factors are considered when determining someone’s compensation–including a candidate’s professional background, experience, and location. Final offer amounts may vary from the amounts listed below.
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