Administrative Assistant Job at Robert Half in Sacramento

Job Description: Administrative Assistant

Overview & Purpose:

We are seeking an Administrative Assistant to provide comprehensive project management and general administrative support to the Director of Operations, partners, and staff. This role is pivotal in ensuring smooth day-to-day operations of our office.

Position Responsibilities:

• Reception Management: Manage front desk, greeting clients, and handling incoming calls.
• Coordinate front office activities to ensure a welcoming environment.
• Scheduling and Coordination: Assist in managing schedules and sending out calendar invites for partners and staff.
• Liaise between staff and IT consultants to address any technical needs.
• Logistics Support: Organize meeting logistics including setup of conference rooms and arranging catering.
• Handle all aspects of mail and shipping.
• Data Management: Enter and update information in various databases and spreadsheets.
• Office Maintenance: Monitor and replenish office supplies as necessary.
• Compile daily client clips for distribution.
• Project Assistance: Provide support on various projects as assigned, ensuring deadlines are met.
• Document Creation: Create, edit, and manage documents using Microsoft Office Suite, including Word, PowerPoint, and Excel.

Knowledge, Skills, and Abilities:

• Experience: Previous role as an Administrative Assistant or similar with a track record of handling independent responsibilities and diverse project-based assignments.
• Communication: Strong verbal and written communication skills, with a client-centered approach.
• Excellent command of business communication, including grammar, punctuation, and spelling.
• Technical Proficiency: Advanced skills in Microsoft Office; quick to adapt to new technologies and web-based programs.
• Work Ethic: Highly organized, proactive, and able to multitask effectively.
• Comfortable with fast-paced environments and campaign pressures while maintaining professionalism under stress.

• Proven experience in answering inbound calls effectively and professionally.
• Demonstrated skills in providing high-quality customer service.
• Proficiency in data entry with a high level of accuracy.
• Strong ability to manage email correspondence effectively.
• Experience in handling both inbound and outbound calls.
• Proficiency in Microsoft Excel including the ability to create spreadsheets and perform complex calculations.
• Experience in using Microsoft Outlook for managing emails, calendar, contacts, and tasks.
• Expertise in creating presentations using Microsoft PowerPoint.
• Strong skills in drafting documents, reports, and letters using Microsoft Word.
• Ability to schedule appointments accurately and efficiently using digital tools and calendars.