Administrative Assistant Job at Robert Half in San Diego

We are offering a contract to hire employment opportunity for an Administrative Assistant in the Financial Services industry, based in San Diego, California, 92121, United States. The role entails conducting back-office work, binding reports, and handling mailings, among other duties. The successful candidate will also be involved in various projects and expected to work collaboratively with the team.

Responsibilities:

• Execute back-office duties to support the smooth operation of the office

• Bind reports, ensuring they are copied and bound accurately and efficiently

• Organize and manage mailings, ensuring they are sent out in a timely manner

• Utilize Word, Excel, and PowerPoint to create and manage documents such as engagement letters

• Demonstrate excellent letter-writing skills, including setting up and writing letters

• Manage columns in Excel, ensuring accurate and efficient data entry

• Perform other job duties as assigned, demonstrating flexibility and adaptability

• Work on different projects, showing the ability to manage multiple tasks simultaneously

• Exhibit team player attributes, working collaboratively with colleagues to achieve shared goals

• Utilize skills in Administrative Assistance, Composing Letters, Filing, Rebinding, and Bulk Mailings to perform tasks effectively.

• Prior experience in administrative assistance within the financial services industry

• Proficiency in composing professional letters and correspondence

• Demonstrated experience in filing and record-keeping practices

• Skills in rebinding documents and materials

• Experience in managing bulk mailings and related administrative tasks

• Excellent organizational and multitasking abilities

• Strong written and verbal communication skills

• Proficiency in the use of Microsoft Office Suite and other relevant software

• Detail-oriented and able to maintain a high level of accuracy in all tasks

• Ability to work independently and as part of a team

• Strong problem-solving skills and ability to prioritize tasks effectively.