Ultimate Staffing Services is hiring: Senior Administrative Assistant in Pleasan

Job Summary: The Senior Administrative Assistant is a crucial member of the team, providing high-level administrative support to multiple directors. In this role, you will be responsible for managing the day-to-day operations, coordinating schedules, and ensuring the seamless flow of communication across the organization.

Key Responsibilities:

• Provide comprehensive administrative support to multiple directors, including scheduling appointments, arranging travel, and managing calendars.
• Serve as the primary point of contact for internal and external stakeholders, handling inquiries and correspondence in a professional and timely manner.
• Assist with the preparation of presentations, reports, and other business documents, ensuring accuracy and attention to detail.
• Coordinate and organize meetings, including preparing agendas, distributing materials, and taking detailed minutes.
• Manage and maintain electronic and physical filing systems, ensuring the efficient storage and retrieval of important documents.
• Collaborate cross-functionally to support various projects and initiatives, demonstrating a proactive and solutions-oriented approach.
• Anticipate the needs of the directors and take initiative to address them, contributing to the overall efficiency and productivity of the team.
• Maintain confidentiality and exercise discretion when handling sensitive information.

Qualifications:

• Bachelor's degree or equivalent experience in a relevant field
• Minimum 5 years of experience as a Senior Administrative Assistant or in a similar high-level administrative role
• Exceptional organizational and multitasking abilities, with the capacity to prioritize and manage multiple tasks simultaneously
• Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels of the organization
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and other office productivity tools
• Strong attention to detail and the ability to work independently with minimal supervision
• Flexible and adaptable, with a collaborative mindset and a commitment to providing excellent customer service

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.