Robert Half is hiring: Sr. Administrative Assistant in Chicago

We are offering an exciting opportunity for a Sr. Administrative Assistant in the non-profit sector, based in Chicago, Illinois. As part of our team, your role will be pivotal in ensuring the smooth operation of our organization through a variety of administrative tasks. This role offers a contract to permanent employment opportunity.

Responsibilities:
• Coordinate and manage travel arrangements for the President and Founder, including logistics, itineraries, and meeting materials
• Connect with team members to ensure seamless travel experiences
• Provide administrative support to external consultants and advisors as needed
• Support the Director in the planning and execution of events such as conference receptions and convenings
• Maintain a record of the President's engagements in Airtable
• Format and edit PowerPoint presentations
• Copyedit and proofread materials
• Conduct research on various programmatic topics as required
• Draft correspondence and memos for the Director of the Executive Office
• Maintain updated contacts and upload email correspondence in Salesforce as requested by the Director of the Executive Office
• Provide support for calendaring and meeting preparation as necessary
• Process reimbursements for executives and others as assigned, complete credit card reconciliations and submit check requests
• Assist with internal processes such as visitor management, contracting, weekly updates, and meeting room utilization
• Manage mailings and inventory of the President's books.• Proficient in Calendar Management, including scheduling and rescheduling appointments, meetings, and events.
• Excellent Communication skills, both verbal and written, to effectively correspond with various stakeholders.
• Experience in handling and organizing Conference Calls with multiple participants across different locations.
• Proficiency in Microsoft PowerPoint for creating, editing, and presenting engaging presentations.
• Experience in preparing and presenting Annual Reports during Annual Meetings.
• Ability to Coordinate Meetings, including logistics, attendees, agenda, and follow-up actions.
• Experience in planning and conducting External Meetings with partners, donors, and other stakeholders.
• Familiarity with International Travel procedures, including visa processing, ticket booking, and accommodation arrangements.
• Skill in Schedule Travel plans for team members, ensuring all travel requirements are met.
• Ability to apply Mistake Proofing techniques in administrative tasks, ensuring accuracy and efficiency.
• Experience in Coordinating Events, including venue selection, catering, guest management, and post-event follow-ups.
• Knowledge of and experience working with Educational Institutions, including schools, colleges, and universities.