Nossaman is hiring: Legal Administrative Assistant (Washington, DC) in Washingto

Legal Administrative Assistant (Washington, DC)

We are seeking a detail-oriented and proactive Legal Administrative Assistant to join our team. The successful candidate will provide essential administrative support to our attorneys, paralegals, legal secretaries, Office Administration Director, business development team, and other administrative staff, ensuring the smooth and efficient operation of the Firm. The Legal Administrative Assistant reports to the Legal Support Services Supervisor, will be onsite three (3) days per week, and is located in our Washington, DC office.

The hourly range for the position of Legal Administrative Assistant at Nossaman is approximately $23.07 to $33.33 an hour. The successful candidate’s annual compensation for this position is reasonably expected to be set between $45,000 and $65,000 per year. However, actual compensation will depend on a variety of factors, including, without limitation, the candidate’s qualifications and experience.

Key Responsibilities:

• Draft and/or edit routine correspondence and miscellaneous forms/documents
• Prepare and submit attorney expense reports and vendor invoices via the web-based Chrome River application
• Plan and schedule onsite and offsite meetings, schedule depositions, and arrange conference/video calls
• Assist with attorney travel arrangements, including hotel and airline reservations
• Reserve conference rooms, resolve potential scheduling conflicts, and coordinate conference room logistics and meal ordering for onsite meetings
• Complete conference registration paperwork, attorney memberships, and sponsorship forms
• Organize and maintain file system, file correspondence, and ensure proper indexing and filing of legal documents and other records in office filing system
• Review pre-bills prior to submission to clients as requested by attorneys and legal secretaries, perform requested edits, and coordinate with billing and finance teams as appropriate
• Facilitate the printing, copying, scanning, and distribution of documents in coordination with other Firm resources and policies
• Effectively and diplomatically interact with attorneys and staff across all offices
• Track and prioritize projects efficiently and sensibly while providing timely follow-through on assigned responsibilities and tasks
• Maintain strict confidentiality at all times, consistent with the Firm’s policies and procedures
• Other administrative tasks as assigned

Experience and Qualifications:

• High School Diploma or GED equivalent required
• 1-2 years of experience as an Administrative Assistant, with preference towards experience working in a legal or professional services firm
• Technology skills commensurate with modern office work, including working knowledge of Microsoft Outlook, PowerPoint, Word, and Excel
• Ability to multi-task, prioritize, and work efficiently
• Ability to handle multiple demands and shift priorities with ease
• Ability to work independently and be a self-starter, demonstrating an energetic attitude
• Excellent grammar, spelling, and proofreading skills
• Ability to listen, communicate (written and verbal), and follow up with personnel at all levels of the Firm
• Flexibility to meet Firm and client demands by working after-hours and overtime as needed
• Ability to perform at high levels in a fast-paced, changing work environment
• Ability to anticipate work needs and follow through with minimum direction
• Knowledge of legal terminology, legal and court procedures is preferred
• Typing of 50-60+ wpm

The successful candidate must be proactive, customer service-oriented, energetic, and reliable. As with all Firm positions, impeccable integrity, excellent judgment, and sensitivity to others are essential. Enthusiasm, diverse interests, and a good sense of humor are also useful and appreciated.

Nossaman offers a competitive salary and generous benefits package. Qualified candidates are invited to apply online by submitting a cover letter, resume, and salary requirements.

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status, or any other category protected by local, state, or federal law. This policy applies to all aspects of Nossaman’s employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social, and recreational activities.

Nossaman LLP is a Fair Chance employer and will consider qualified applicants with arrest or conviction records for employment. Applicants will not be asked to provide information about any criminal history until a conditional offer of employment is extended. Employees at Nossaman have access to highly sensitive, confidential, and valuable information of clients and others, and certain criminal history may pose a significant risk to the Firm’s business operations and reputation.

Agency submissions by invitation only. Unsolicited submissions will not be accepted.

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