Administrative Assistant Job at Isei Consulting, LLC in Honolulu

Job Summary: The Administrative Assistant is integral to the smooth operation of Isei Staffing. The role involves executing various clerical and administrative duties that uphold our commitment to efficient and quality service in the healthcare staffing industry.

Supervisory Responsibilities:

• Directs and oversees the tasks of clerical employees within Isei Staffing.
• Provides mentoring and assistance in training new clerical hires to align with Isei Staffing's standards and processes.

Duties/Responsibilities:

• Manages phone communications, effectively screening and redirecting calls as needed.
• Warmly greets assists, and provides direction to visitors and clients, reflecting Isei Staffing's values.
• Oversees and maintains Isei Staffing-specific filing systems, ensuring prompt access to essential records.
• Retrieves and provides data as requested, sourced from records, emails, minutes, or other related documents. Prepares comprehensive written summaries when necessary.
• Address and resolve administrative queries, adding a layer of efficiency and quality in internal communications.
• Orchestrates and schedules critical activities such as travel, meetings, and appointments for the Isei Staffing management team.
• Methodically prepares agendas and schedules for Isei Staffing meetings.
• Diligently records and circulates minutes or other vital records post meetings.
• Monitors office supplies, ensuring stock availability and arranging maintenance for office equipment.
• Maintains a transparent system for recording expenses, alongside managing petty cash distributions.
• Contributes to other related tasks, as assigned by Isei Staffing management.

Required Skills/Abilities:

• Excellent verbal and written communication abilities, mirroring Isei Staffing's commitment to clear and effective communication.
• Outstanding interpersonal skills paired with a flair for customer service.
• Proficiency in Microsoft Office Suite or similar software.
• Robust organizational skills, complemented by keen attention to detail.
• Sound understanding of clerical processes, such as recordkeeping and filing, tailored to the healthcare staffing industry.
• Self-driven, with the capability to function independently, reflecting Isei Staffing's values of autonomy and accountability.

Experience:

• Associate degree is a must; preference for candidates with a Bachelor's degree in a related field.
• At least One to Three years of experience in an administrative capacity, with a bonus for experience in the healthcare or staffing sectors.

Physical Requirements:

• Extended periods seated at a desk, frequently engaging with a computer.
• Capable of lifting items weighing up to 15 pounds occasionally.