Receptionist Job at Robert Half in Waltham

We are looking for a diligent Receptionist to join our team in the high tech pharmaceutical/biotech industry based in Waltham, Massachusetts. As a Receptionist, you will become a vital part of our operations, ensuring optimal communication and organization within our office environment.

This is a part time role. Mondays, Wednesdays. and Fridays 8:30am - 12pm.

Responsibilities:

• Ensuring smooth communication by answering, screening, and forwarding incoming phone calls using a multi-line phone system.

• Providing a warm welcome to all visitors and handling their check-in process.

• Assisting in managing visitor badges to ensure security within the building.

• Facilitating meetings and events through efficient scheduling and preparation of conference rooms.

• Supporting the team by maintaining well-stocked kitchens and arranging for catered lunches when needed.

• Contributing to a well-organized office by managing files and data entry tasks.

• Utilizing Microsoft office suite including Word, Excel, and Outlook for various administrative tasks.

• Delivering high-quality customer service and handling email correspondence professionally.

• Assisting with any other administrative tasks as required to ensure efficient office operations.

• Proficiency in answering multi-line phone systems to manage and direct incoming calls effectively.
• Strong customer service skills to ensure a positive experience for all visitors and staff.
• Experience with data entry to accurately input and manage company information.
• Ability to manage email correspondence professionally and efficiently.
• Excellent interpersonal skills for effective communication with staff and visitors.
• Proficiency in Microsoft Excel for spreadsheet creation and management.
• Familiarity with Microsoft Outlook for email management, scheduling, and task organization.
• Knowledge of Microsoft Word for creating and editing documents.
• Ability to organize files systematically for easy retrieval and record keeping.
• Experience in scheduling appointments using digital calendars and reminder systems.