HR Specialist Job at HALO in Villa Park

Description:

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40+ sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.

Are you ready to level up your HR game and expand your expertise across multiple disciplines? Do you thrive in a fast-paced, hands-on role that lets you make an impact in different areas of HR?

If you're excited about contributing your skills across multiple HR functions, check out this opportunity at HALO!

We're looking for a dynamic HR Specialist to take on a wide variety of responsibilities, including but not limited to mergers and acquisitions (M&A), HRIS systems and data reporting, payroll activities, employee Helpdesk, recruiting support, and on/offboarding activities. This isn’t just another HR job—it's a chance to get involved in almost every aspect of our HR team and grow your career in a big way.

You’ll need to bring strong organizational skills, top-notch communication, and a problem-solving mindset to help us stay adaptable and responsive to changing priorities. In this role, you'll collaborate with HR Managers, HR Centers of Excellence, and have direct visibility with HALO HR leadership—so your impact will be seen!

Responsibilities

Mergers & Acquisitions (M&A)

• Facilitate HR operational aspects of merger and acquisition efforts including but not limited to HR due diligence, HR Day 1 readiness, onboarding planning, setup, execution, auditing, and integration process support.

HRIS & Reporting

• Assist with updates and maintenance to HRIS and other systems in HR tech stack, as well as SOPs, training materials, flow charts, flyers, etc.
• Support HR team members with government compliance reporting and cadenced reporting to non-HR stakeholders.
• Assist with special reporting requests, year-end compliance processes, new initiatives, and data audits related to federal, state, and local compliance laws.

Payroll

• Support maintenance of payroll and timekeeping information by researching situations, interpreting and collecting information, entering data, and processing outputs when necessary.

HR Helpdesk

• Provide guidance on employees’ inquiries via shared HR mailbox and phone line.
• Reference policies and procedures to provide accurate and timely responses to all HR-related questions.

Recruiting

• Assist in full life cycle process including but not limited to job description creation, job posting, sourcing candidates, scheduling interviews, schedule coordination with hiring managers, managing candidate communications, facilitating offer negotiations, preparing recruitment reports, ensuring compliance with hiring policies including heavy administrative tasks to ensure proper maintenance of our ATS.

On/Offboarding

• Support onboarding process of new hires following established work processes with various stakeholders to ensure accurate and timely completion.
• Support employee separations process following established work processes with various stakeholders to ensure accurate and timely completion.

Other

• Serve as back up to other Human Resources Operations team members.
• Any other duties as assigned by the Human Resources Manager.

Requirements:

• Bachelor’s degree in human resource management or related field, or equivalent combination of education, training, and experience.
• Minimum of 3 years of proven work experience as an HR professional across 3 or more HR disciplines.
• Experience in HR and benefit aspects of mergers and acquisitions required.
• Nationwide travel to various locations as it relates to Merger & Acquisition activity is required.
• Solid understanding of Federal, State, and local labor and employment laws.
• Comfortable with ambiguity and able to thrive in a fast-paced environment.
• Experience with or knowledge of Payroll & HRIS systems.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent oral and written communication skills.
• Patience and sensitivity in handling personal information in potentially stressful situations.
• Ability to maintain a high level of confidentiality.
• Time management and prioritization skills.
• Excellent spelling, grammar, and attention to detail.
• Creative problem-solving capabilities.
• Flexibility and ability to work well in a team environment.

More about HALO

At HALO, we unleash the energy of our client's brands and amplify their stories to capture the attention of those who matter most. For that reason, more than 60,000 small- and mid-sized businesses work with HALO and have made us the global leader of the branded merchandise industry.

Career Advancement: At HALO, we love promoting from within. Internal promotions have been the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.

Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of us contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.

Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.

Stay well at HALO: At HALO, we have benefits that support all parts of your life and to find a work-life balance custom to you. We offer nationwide coverage for Medical, Dental, Vision, Life and Disability insurance, and additional Voluntary Benefits. Prepare your financial future with our 401K Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work.

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at hr@halo.com. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.