advance programs is hiring: HR Generalist in Columbia

Discover your career's true potential at Advanced Programs Inc. (API), leaders in national security solutions since 1969! Join our dynamic, close-knit team, where innovation meets impact. Our agile, flexible work environment not only drives professional growth but also nurtures personal development. At API, you're not just an employee; you're part of a legacy where impactful contributions thrive in a vibrant, supportive setting. Elevate your career and experience the power of a small, collaborative team with big opportunities!

Embark on a mission with API – where innovation meets impact! Join us as we revolutionize national security, responding swiftly to customer needs, and forging ahead with cutting-edge solutions. At API, we don't just meet expectations; we exceed them, creating a legacy of success in the ever-evolving landscape of intelligence, defense, and foreign affairs. This is your chance to be part of something extraordinary!

Advanced Programs, Inc. is looking for an experienced Human Resources Generalist to play a crucial role in supporting our organization's human resources functions. If you are a high performer and a strategic partner who is able to blend operational excellence with a keen understanding of people and business needs, this role is for you! We want our newest team member to be able to wear multiple hats, tackling diverse HR responsibilities with efficiency, integrity and finesse.

Key characteristics of the ideal candidate:

• Strategic Mindset: They align HR initiatives with the organization's overall business objectives, anticipating future needs and proactively proposing solutions.
  
  
• Operational Excellence: They excel at managing day-to-day HR functions, streamlining processes, and ensuring compliance with employment laws and regulations.
  
  
• Exceptional Interpersonal Skills: They build strong relationships with employees at all levels, fostering trust and open communication. They are effective listeners, empathetic, and skilled at resolving conflicts.
  
  
• Problem-Solver: They approach challenges with a solution-oriented mindset, analyzing issues, identifying root causes, and implementing effective strategies.
  
  
• Adaptability: They thrive in dynamic environments, embracing change and quickly adjusting to new priorities and evolving business needs.

• Continuous Learner: They stay up-to-date on industry trends, best practices, and legal developments to ensure their knowledge and skills remain relevant.
  
  
• Data-Driven Decision Making: They leverage data and analytics to inform HR decisions, measure the impact of initiatives, and identify areas for improvement.
  
  
• Strong Organizational Skills: They are highly organized, detail-oriented, and adept at managing multiple tasks and deadlines.
  
  
• Effective Communicator: They possess excellent written and verbal communication skills, conveying complex information clearly and concisely.
  
  
• Proactive and Initiative-Driven: They anticipate needs, take ownership of tasks, and proactively seek opportunities to improve HR processes and employee experiences.

At API, we view the role of the HR Generalist as more than just a functional expert; they are a trusted advisor, a champion for employee engagement, and a catalyst for organizational success. If this is you, let's talk!

Summary and Description of Position:

Responsible for performing HR related duties on a professional level and works closely with HR Director in supporting all API offices and business operations. This position carries out responsibilities in the following functional areas: Payroll, benefits administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for processing bi-weekly payroll in ADP; works closely with Accounting/Finance to ensure transparency and checks for error prevention.
• Under the supervision of the Human Resources Director, ensures policies, procedures, and mandatory reporting to include: Non-Discrimination Testing, EEO, Vets, AAP, ACA, are in compliance
• Assists in recruitment efforts to fill vacant positions, through job postings, application/resume review and coordination of interview process with hiring managers.
• May conduct wage surveys within labor market to help determine competitive wage rate.
• Processes new hires, status changes, and terminations in all relevant databases including: People-Trak, Employee Navigator, Performance Review System, Emergency Call System
• Maintains all databases for accuracy to include: People-Trak, Performance Review, Employee Navigator, TASC, Ameriflex, Emergency Call System.
• Enters all new hires into E-Verify in compliance with federal requirements.
• May plan and conduct new employee orientation to foster positive attitude toward company goals.
• Assists in the coordination of annual benefits enrollment to include distribution of plan documents, information presentation and assistance with employee enrollment when requested.
• Assists in the administration of benefits programs such as life, health, dental, vision, and disability insurances, FSA, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Monitors changes in employee benefits such as health, dental, vision and 401K and ensures that changes are updated with payroll and in relevant database programs.
• Receives monthly invoices for all benefit programs and verifies accuracies in charges prior to submittal to finance for payment.
• Maintains an updated employee list with all relevant information and prepares quarterly headcount report for finance department
• Tracks and records timesheets for temporary agency employees and prepares quarterly accruals report for submittal to the finance department.
• Receives invoices from temporary agencies and verifies the accuracy of charges prior to submittal to finance for payment.
• Administers the payment of 401K contributions each pay period utilizing the contributions report prepared by payroll and uploading to Fidelity website for processing.
• Print monthly 401K feedback files from the Fidelity website and report any changes to payroll for processing with copies to the employee files.
• Monitors 401K eligibility status for new hires and notifies employees when they become eligible to enroll in 401K. Provide documentation and assistance in getting set-up with Fidelity.
• Assists in the administration of performance review program to ensure effectiveness, compliance, and equity within organization.
• Participates in the functions committee for planning and executing employee special events
• Responds to inquiries regarding policies, procedures, and programs.

EDUCATION and/or EXPERIENCE

Bachelor's degree (B. A.) from four-year college or university; or five to six years related experience and/or training; or equivalent combination of education and experience.

***Must have experience using ADP payroll software, recruitment and performance modules.***

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.