Executive Assistant Job at BBSI Southern California in Los Angeles

BBSI has partnered with an amazing organization in search of an Executive Assistant.

M-F

$85,000-$100,000 DOE

Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. This role is essential in ensuring the smooth operation of executive functions and requires exceptional multitasking abilities. The ideal candidate will possess strong communication skills, a keen attention to detail, and the ability to manage multiple priorities effectively.

Duties

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and transcribe meeting notes, ensuring all important information is accurately documented.
• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Assist in project coordination by tracking progress and deadlines for various initiatives.
• Organize and plan events, including corporate meetings, team-building activities, and other special occasions.
• Perform data entry tasks to maintain accurate records and files.
• Act as a liaison between the CEO and other departments or external stakeholders.
• Maintain confidentiality regarding sensitive information and handle correspondence on behalf of the CEO.

Qualifications

• Proven experience as an executive assistant supporting C - level management.
• Experienced in Payroll, commissions, etc...
• Must be dedicated, resourceful and detailed.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Advanced excel skills.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in all aspects of work.
• Ability to work independently while being a team player.
• Experience in project coordination or event planning is preferred but not mandatory.
• Exceptional communication skills, both written and verbal.
• Familiarity with data entry processes and file management systems.

Join our dynamic team where your contributions will be valued, and you will have the opportunity to grow alongside our organization.

Text or Call Jennie at 626-290-7328 or email resume to jennie.suguitan@bbsi.com and please refer to the job title:EA

BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BBSI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

California applicants: to see how we protect your data, visit our website at https://www.bbsi.com/privacy-notice-california-applicants