Executive Assistant Job at Ultimate Staffing Services in Arlington

Ultimate Staffing is seeking experienced and driven Executive Assistants for opportunities in the Northern Virginia area! We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior executives. You will play a vital part in supporting various projects and programs.

Responsibilities

• Provide comprehensive administrative support to leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
• Partner with leaders to develop and schedule meetings, trainings, and activities, such as in-person meetings, and semi-annual meetings
• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
• Lend administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks
• Build strong working relationships with other administrative staff and senior leaders

Qualifications

• High school diploma and a minimum of 5 or more years of relevant experience supporting a senior executive team
• Excellent written and verbal communication skills and an ability to build working relationships at all levels of the organization
• Proficiency Microsoft Office Suite, including Word, Excel, PowerPoint, OneNote, and Outlook
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• An aptitude for learning new software and systems, and the ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving mindset, with a resourceful can-do attitude
• Flexible team player, willing to adapt to changes

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.